City Council

12 05 2017 City Council Minutes

Written by Emalee Curtis. Posted in Minutes.

MINUTES
MONROE CITY COUNCIL MEETING
DECEMBER 5, 2017
 
Notice is hereby given that the Monroe City Council will meet on Tuesday, December 5, 2017 at the Monroe City Hall, 10 North Main, which meeting shall begin promptly at 7:30 p.m. The
agenda shall be as follows. The order of business may be changed as time permits.
 
7:30 p.m.
1.  Mayor R. Kirt Nilsson conducting - The regular meeting of the Monroe City was called to order at 7:30 p.m. by Mayor Nilsson. The Pledge of Allegiance was led by Mayor Nilsson. A prayer was offered by Councilmember Fran Washburn.
 
Roll Call:
Mayor R. Kirt Nilsson 
Councilmembers Fran Washburn, Johnny Parsons, Perry Payne
Michael Mathie arrived at 8:05 p.m.
Council member Joseph Anderson asked to be excused from tonight’s meeting. 
City Recorder Emalee H. Curtis. 
Deputy Recorder Allison H. Leavitt 
Public Works Superintendent Devin Magleby
 
Citizens:
Central Utah Food Sharing: Corey Winkel, Roene Shaw, Anna Stewart, Bonnie Stewart
Boy Scout Duncan Jones 
 
The minutes of the November 28, 2017 city council meeting will be approved at the January 9th city council meeting. 
 
2.  Citizen input
Central Utah Food Sharing, the local food bank, met with the council. Corey Winkel explained that they are a private non-profit charitable organization that began in 1987. They distribute food items to local needy families. This is a private organization and is not state funded or state regulated. All local donations stay in our local area. Donations to the food bank have declined this year. They are currently serving more families with fewer donations. Their expenses include overhead and a few small salaries. Many of the manpower hours are donated. The organization is very frugal in their operations. Some of the larger donations they receive are from the Eccles Foundation and the LDS Church. Some 450 individuals are being helped at this time. There is a real need. This food bank is used by many different levels of need.
 
Tonight, Mr. Winkle is asking for Monroe City’s assistance to keep this local program active. Might the council consider budgeting some funding to help out local needy families through this program? Richfield City may budget $2,000. Sevier County helps some too. He realizes the city has budget restraints, but these are real people who need assistance.
 
A rivalry fund raiser was suggested between RHS and SSHS. Have donation boxes for each area and hold a contest to see which school might raise the most donations for the food bank.
 
Mr. Winkel told the council that it would be ok to send a check any time. He thanked the council for their time in hearing about their program.
 
Mr. Winkel said that there might be potential Eagle Scout projects at the food  bank. Just get in touch with him.
 
Mr. Winkel answered some questions from the council. He said that the requirement for anyone to utilize their services is to fill out an application showing proof of income and proof of address. Their program goes by 150% of the poverty level to qualify for assistance. Central Utah Food Sharing also works with the New Horizon Crisis Center for individuals needing assistance. The local Walmart and Lin’s Grocery provide supplies that are near their “use by” date.  Walmart is a part of the “Feed America” program.
 
A suggestion was made that the city might include an article about the Central Utah Food Sharing program and the need for donations to keep this local program active. 
 
Councilmembers expressed appreciation to Mr. Winkel for sharing this information with them tonight. This is a much needed service in our area, and the council will consider budgeting for providing some funding for this program. No formal decision can be made tonight, as this item of business was not included on the agenda. 
 
3.  Business
     A. Camden Larsen - Proposed Eagle Scout Community Project updated information
Public Works Superintendent Devin Magleby reported that he had visited with John Chartier, with the State Division of Drinking Water to find out what state requirements would be to install a water fountain at the fishing pond. The city could penetrate the tank if the council feels this is a needed project. It would be very expensive to deliver culinary water to this area. A different project might be to construct a canopy over the picnic area at the fish pond.  
 
Councilmembers agreed that it is not a good idea to cut into the asphalt to put in a pipeline to deliver culinary water to the fish pond site. Installation of a pump to take culinary water to this site would also be very costly. 
 
     B. Duncan Jones - Proposal - Eagle Scout Project
Duncan told the council that he needs a project that could be finished by February. Several suggested projects were discussed. One project that could be done that quickly would be to  install some picnic tables at the roping arena. The council is supportive of his efforts to complete 
his Eagle Scout requirements. 
 
     C. Approval of CD and Adjustment Journals for November
Members of the city council reviewed and signed approval of the November, 2017 warrant register, cash disbursements and adjustments journals.
 
     D. Proposed closed executive session to discuss possible declaration of surplus property and               sale of Monroe City Property     
Councilmembers clarified their earlier decision. The Red Hill property owned by Monroe City is not for sale. The council has determined that they desire to retain ownership and control of this property that was donated to the city. The lease agreement with Rick Chevalier and Kevin Boyle, Red Hill Mineral Farms, will remain in effect. The payment on the lease is current and Mr. Chevalier has contacted the city and is in the process of obtaining liability insurance. There was no need to hold an executive session, as the council is in agreement that this property is not for sale. 
  
 4. Staff Reports
Deputy Recorder Leavitt reported on last night’s Holiday Kick-off activity. There were more left over donuts than last year. The hot chocolate was just right. She has not heard any negative comments about the changes made this year. There were a lot of heaters in the theater. UDOT was cooperative with the city in issuing a permit to close off one block of Main Street. The local Sheriff’s department were very helpful with traffic control. Positive remarks were that it was nice to not stand in line in the cold to see Santa. Santa also appreciated greeting everyone indoors in the theater. All-in-all the council agreed that the changes worked out very well. Calvin Curtis and his team gave wagon rides to over 110 people this year. His team and wagon were all decked out with lights and bells. The adults especially appreciated the live entertainment inside the theater. Some individuals brought donations for the local food bank.      
 
The city will send a “thank you card” to Dave Coe, thanking him for his idea to utilize the theater for greeting Santa. It helped for Santa to be indoors as it was a pretty nippy evening.
 
The city might consider organizing a winter festival another year in conjunction with the lighting ceremony and greeting Santa.
 
It was mentioned that Jill Smith might help out in creating some new holiday scenes for display on the park. WanaFae Smith made the ones that are on display now. They are getting a little weathered.     
 
Devin reported that he installed the security cameras at the ball fields today.  He also thanked councilmembers for the holiday bonuses for city employees. It was very much appreciated.
 
 
5.  Department business - reports and concerns - law enforcement concerns 
Councilmember Joseph Anderson-Streets Department-Weeds - Equipment -Youth Council 
* Councilmember Anderson is excused from tonight’s meeting.
Councilmember Perry Payne - Electric - Mosquito Abatement - Utility Board
* No new business.
Councilmember Fran Washburn - Parks - Library - Sr. Citizens
* No new business.
Councilmember Johnny Parsons - Water - Irrigation - Wastewater - Fire Department
* Councilmember Parsons stated that the city cemetery and parks look very nice for this time of year. Citizens have commented to him that they appreciate the good work of our city crews.
Councilmember Michael Mathie- Cemetery-CERT-EMS -Landfill -Garbage - Planning Commission
* No new business for tonight’s meeting.
Mayor R. Kirt Nilsson - General Administration
* January 9th at 7:30 p.m. is the date and time that the oath of office will be administered to the newly elected Mayor and City Councilmembers. This matter of business will be the first item on the agenda of the regular city council meeting. 
 
Another agenda item for the next council meeting is to review the city’s Personnel Policy. The auditors have again pointed out to the council the need to revise this policy in regards to leave time. The council might possibly hold a work session prior to the January 23rd meeting to work on updating this city policy.
 
Mayor Nilsson commented that the current policy in regards to the sick leave accrual/payout policy could bankrupt the city. The city changed to this policy 10 years ago. Deputy Recorder Leavitt has documented what the city is obligated to pay out under the current policy. Several ideas were mentioned that would be fair to both the city and employees. One idea is that the city would pay into an IRA each year, rather than a pay out a lump sum all at once. Councilmember Parsons said that the council is not trying to cheat our employees, but it is not feasible to leave the policy the way it is currently written. 
 
Mayor Nilsson informed the council that his16 years as Monroe City Mayor, as well as the years he served as a councilmember, have been a privilege. He will miss being involved with the city, but is looking forward to having more time to work on his hobbies and activities with his family. 
 
6.  Adjournment
Councilmember Michael Mathie moved to adjourn at 8:40 p.m.  Motion seconded by Councilmember Fran Washburn.  All were in favor.  Meeting adjourned. 
 
Approved this 9th day of January, 2018         Emalee H. Curtis, Monroe City Recorder 

11 28 2017 City Council Minutes

Written by Emalee Curtis. Posted in Minutes.

MINUTES
MONROE CITY COUNCIL MEETING
NOVEMBER 28, 2017
 
Notice is hereby given that the Monroe City Council will meet on Tuesday, November 28, 2017 at the Monroe City Hall, 10 North Main Street, which meeting will begin promptly at 7:30 p.m. The agenda will be as follows. The order of business may be changed as time permits.
 
6:30 p.m. WORK SESSION - KIMBALL AND ROBERTS, CPA, ANNUAL AUDIT REPORT
Mayor Pro tempore Perry Payne welcomed everyone to tonight’s work meeting. He introduced Rick Roberts and Gabe Miller from Kimball and Roberts accounting firm who performed the audit report of Monroe City’s financial statements for the fiscal year 2016-2017.
 
Present: Mayor Pro tempore Perry Payne. Councilmembers Johnny Parsons, Fran Washburn. City Recorder Emalee H. Curtis. Deputy Recorder Allison H. Leavitt. Treasurer Jacee Barney, Public Works Superintendent Devin Magleby. Rick Roberts and Gabe Miller.
 
Mayor Kirt Nilsson, Councilmembers Joseph Anderson and Michael Mathie are excused from tonight’s work session and council meeting.
 
Rick Roberts began by reviewing the report on the financial statements. The audited financial statements of governmental activities, the business-type activities, each major fund and the aggregate remaining fund information of Monroe City, as of the year-end June 30, 2017 are included in this audit report. Also, the related notes to the financial statements which collectively comprise the city’s financial statements as listed in the table of contents. He commented that the financial statements are the responsibility of Monroe City’s management. His firm’s responsibility is to express an opinion on the financial statements based on the audit. 
 
The audit of Monroe City’s financial statements includes compliance with certain provisions of laws, regulations, contracts and grant agreements. The audit was performed in accordance with Government Auditing Standards in considering the city’s internal control over financial reporting and compliance. 
 
Page 5 contains management’s discussion and analysis of the city’s financial activities for the year ending June 30, 2017. The city’s purpose is to provide general services to its residents which includes general government, public safety, highways and public improvements and culture and recreation.
 
Financial highlights:
* The assets of the City exceeded its liabilities as of the close of the year by $8,910,690 (net position). Of this amount, $1,114,732 (unrestricted net position) may be used to meet the city’s ongoing obligations to citizens and creditors.
* The city’s total net position decreased by $170,291. The revenues and expenditures for the year were less than the adopted budgeted amounts. 
* At the close of the current year, the city’s governmental funds reported ending fund balances of $409,550. This is a decrease of $106,609 in comparison with the prior year. This is due to spending several years of savings for road maintenance. Approximately 16% of this total amount $65,037 is available for spending at the government’s discretion. (Unassigned fund balance)
* At the end of the current year, the unassigned fund balance for the General Fund was $64,037, or 8% of General Fund Expenditures. This amount is within the limits of unassigned general fund balances as required by state law. 
* The city’s total debt decreased by a net amount of $208,978 during the current year. This is mainly due to the city’s CIB bond for Mtn. View Park improvements. 
 
Pages 8 and 9 contain information comparing last year’s (2016) to this year’s (2017) net position. For the most part, increases in expenses closely paralleled inflation and growth in the demand for services.
 
Pages 15 and 19 contain a Statement of Net Position. Gabe Miller reviewed this statement. He explained what restricted cash is and that it is restricted for bond payments, perpetual care, construction, class “C” road expenditures, bond reserves, etc. 
 
Page 20 shows the revenue generated and expenses for each specific category of the different funds. This is the balance sheet for the General Fund, Capital Improvement Fund and nonmajor funds.
 
The total shown on page 22 are the beginning and ending fund balances.
 
The next several pages provided financial information on the city’s water, electric, irrigation, sewer anticipation and non-major funds. These are the city’s proprietary funds. The cash goes up and down, depending on the year. Each fund shows an income and expense statement. All of the city’s funds are in a positive position and spending was within budgeted limitations. 
 
The city’s debt and amortization schedules were summarized on page 48. The final budget of each fund was in compliance with all requirements. 
 
There was a brief discussion concerning compensated absences and the city’s personnel policy regarding payment of accrued leave upon retirement. The auditors said that they again are expressing a concern with the policy and the amount of funds that would be required to be paid out upon any long-term employee’s retirement.  The city council will take a close look at this policy.
 
Comments were made that recent rate increases in the electric fund should help in building up a reserve/emergency fund in this department.  
   
Rick Roberts then said that Monroe City’s compliance and internal controls were used to assess potential risk of fraud. They found no instances of material deficiencies and that employees are mindful of the controls that are in place.
 
The Letter to Management, regarding the internal control system of the city was next to be reported. The report states that there were no material findings of non-compliance, but the auditors noted certain circumstances, that if improved, would strengthen the city’s accounting system and control over its assets. The letter to management recommended that purchase orders should be pre-approved and authorization by signature of the department head prior to payment for all purchases over $1,000. It has been the city’s practice in the past, that councilmembers sign the warrant register and cash disbursements journal showing their approval of payments to vendors. The auditors are recommending signed pre-approval prior to payment. The auditors felt that this should be mentioned and addressed to avoid any problems in the future.   
 
In the future, the Deputy Recorder or the Recorder and Treasurer will communicate to authorized purchasers the need for written authorization for any purchase over $1,000. Deputy Recorder Leavitt has prepared an authorization form to be attached to invoices over $1,000 that will be signed by the councilmember department head prior to payment.
 
Councilmembers thanked Mr. Roberts and Mr. Miller for their thorough and professional audit of Monroe City’s financial statements and required policies and procedures. Appreciation was also expressed for their review of the report at tonight’s work meeting. 
 
******************************************************************************
7:30 p.m.
1. Mayor Pro tempore Perry Payne conducting
The regular meeting of the Monroe City Council was called to order at 7:31 p.m. by Mayor Pro tempore Perry Payne. The Pledge of Allegiance was led by Councilmember Johnny Parsons. Prayer was offered by Mayor Pro tempore Perry Payne.
 
Roll Call:
Mayor Pro tempore Perry Payne
Councilmembers:
Johnny Parsons
Fran Washburn
Mayor R. Kirt Nilsson, Councilmembers Joseph Anderson and Michael Mathie were excused from tonight’s meetings.
City Recorder Emalee H. Curtis
Deputy Recorder Allison H. Leavitt
Treasurer Jacee Barney
Public Works Devin Magleby
 
Citizens:
Dave Coe
Camden Larsen
Robert Larsen
Deputy Greg Northrup
 
Approval of minutes of previous meeting:
Councilmember Fran Washburn moved to approve the minutes of the November 14, 2017 city council meeting as corrected. Motion seconded by Councilmember Johnny Parsons. All were in favor. Motion passed. Corrections: Page 2 – remove the duplicate wording. Page 5 – complete the incomplete sentence
 
2.  Citizen input
There were no citizen comments tonight.
 
3.  Business
     A. Planning commission recommendation- conditional use business license for Center Stage Dance Academy submitted by Diedre Jenkins for a new location at 480 South 100 East.  
A conditional use business license was previously approved at a different address. The planning commission is recommending that this new location for Diedre’s dance studio be approved by the city council. Councilmember Parsons moved to approve a conditional use business license for Diedre Jenkins’s Center Stage Dance Academy to be located at 480 South 100 East. Motion seconded by Councilmember Washburn. Voting for the motion: Councilmembers Parsons, Washburn, Payne. All were in favor. Motion passed.
 
B. Camden Larsen - Proposed Eagle Scout Community Project.
Camden met with the city council. He distributed information on his idea for his Eagle Scout project. He would like to construct a water fountain at the city’s fishing pond. He feels that this project would be a benefit to the community. He is asking the council’s permission to construct this project.
 
Public Works Superintendent Devin Magleby commented that culinary water is not available in this area. The property with the fishing pond is at a higher elevation than the water storage tanks. The city would have to build a water line and then pump culinary water to that area for a public drinking water fountain.
 
There was further discussion about how the city might deliver culinary water to the pond site for a drinking water fountain.. The city doesn’t want to dig up any asphalt to install a water line. Concern was also expressed regarding the cost to install a pump and maintain it. The council instructed Devin to research the feasibility of delivering culinary water to the proposed fountain site and to check with the department of water quality as to what their requirements would be.
 
C. Dave Coe - Red Hill possibilities
Mr. Coe asked if the city might consider selling the city’s Red Hill property. Councilmember Payne voiced his opposition to selling this city property. The council informed Mr. Coe again that this property is already leased and that the city does not own the water rights. The city, at this time, does not have any plans to sell this land that was donated to the city.   
 
If the council determines that they are in agreement to sell this property, the council must declare it surplus property and advertise it for sale to the general public. There are state requirements that would have to be followed in order to sell any property owned by the city. 
 
Mr. Coe then informed the council that he has listed the old creamery building on North Main Street for sale. He handed out copies of the plat showing the property lines of this parcel of land. A prospective purchaser may want to divide the property and sell the west portion as a building lot. The prospective purchaser would use the creamery building for light manufacturing. The council said that the only problem they could see was if there was enough area  for a septic tank on a newly created building lot, since the property line appears to be in the middle of the canal. 
 
The council asked that when the property is sold, the property owner submit what he might be planning as far as dividing the property and future use of the property.
 
D. Acceptance of Monroe City 2016-2017 Annual Audited Financial Statements
Councilmember Washburn moved to accept the 2016-2017 annual audited financial report as presented to the council at a work meeting held earlier tonight. Motion seconded by Councilmember Parsons. Voting for the motion Councilmembers: Washburn, Parsons, Payne. All were in favor. Motion passed.
 
The audit report will be submitted to the State of Utah Office of the State Auditor.
 
 
4. Staff Reports
Monroe City Traditional Holiday Tree Lighting/Santa event.
Councilmembers and Mr. Coe finalized plans for the annual tree lighting and visit with Santa which will be on Monday, December 4, 2017 beginning at 5:30 p.m. Members of the council were requested to be at the city park by 5:15 to prepare for the Holiday Kick-off. Final details will be worked out with Allison, Devin and Dave Coe. 
Councilmember Payne reported that an individual has volunteered to judge this year’s Christmas Lights contest. 
 
Councilmembers were reminded of the December City Council meeting schedule. The council will meet only once in December. That meeting will be held December 5th. The next regular council meeting will be January 9, 2018 at which time the newly elected mayor and members of the city council will receive the oath of office. 
 
5. Department Business - reports and concerns - law enforcement concerns
Councilmember Joseph Anderson-Streets Department-Weeds - Equipment -Youth Council 
* Councilmember Anderson asked to be excused from tonight’s council meeting.
 
Councilmember Perry Payne - Electric - Mosquito Abatement - Utility Board
* No new business tonight. 
 
Councilmember Fran Washburn - Parks - Library - Sr. Citizens
* Jacee was asked to contact Allen Oscarson to schedule a tree committee meeting.
* Councilmember Washburn thanked city crews for changing out the lights at the Sr. Center.
 
Councilmember Johnny Parsons - Water - Irrigation - Wastewater - Fire Department
* The 300 East culinary water line project is just about finished. Cleaning up driveways and cleaning along the roadways should finish this project. Devin would like to straighten out the road and take care of some waterways with culverts before the crews call the project finished.
 
Councilmember Michael Mathie-Cemetery-CERT-EMS-Landfill-Garbage-Planning Commission  
* Councilmember Mathie is unable to attend tonight’s council meeting. He is excused.
 
Mayor R. Kirt Nilsson - General Administration
* Mayor Nilsson is excused from tonight’s council meeting. He is out of town.
 
Officer Greg Northrup reported that the Sheriff’s Department is staying busy. There are no new law enforcement problems in Monroe that he is aware of.
 
6. Adjournment
Councilmember Johnny Parsons moved to adjourn at 8:10 p.m. Motion seconded by Councilmember Fran Washburn. All were in favor. Meeting adjourned. 
 
 
Approved this 9th day of January, 2017
 
Emalee H. Curtis
Monroe City Recorder 
 
 
   
 
 
 
 
 
 
 
 
 
 
 
  
 
 
 
 

9 12 2017 Minutes Monroe City Council Meeting

Written by Emalee Curtis. Posted in Minutes.

MINUTES
MONROE CITY COUNCIL MEETING
SEPTEMBER 12, 2017
 
Notice is hereby given that the Monroe City Council will meet on Tuesday, September 12, 2017 at the Monroe City Hall, 10 North Main, which meeting will begin promptly at 7:30 p.m. The
agenda will be as follows. The order of business may be changed as time permits.
 
7:30 p.m.
1.  Mayor R. Kirt Nilsson conducting 
The regular meeting of the Monroe City Council was called to order at 7:30 p.m.  
The Pledge of Allegiance was led by Councilmember Perry Payne. 
Prayer was offered by Councilmember Joseph Anderson.
 
Roll Call:
Mayor R. Kirt Nilsson
Councilmembers:
Michael Mathie
Johnny Parsons - excused
Fran Washburn
Perry Payne
Joseph Anderson
City Recorder Emalee H. Curtis
Public Works Superintendent Devin Magleby
 
Citizens:
Lions Club President Ralph Jones
Lions Club Officer George Judd
 
Approval of minutes of Monroe City Council meeting held January 10, 2017
Councilmember Fran Washburn moved to approve the minutes of the January 10, 2017 city council meeting as submitted. Motion seconded by Councilmember Perry Payne. All were in favor. Motion passed.
 
Approval of minutes of Monroe City Council meeting held August 22, 2017
Councilmember Perry Payne moved to approve the August 22, 2017 city council meeting minutes as submitted. Motion seconded by Councilmember Fran Washburn. All were in favor.  Motion passed.
 
2.  Citizens input
                                                                                                                                                                           Mr. Jones introduced himself to the council. He is the new Monroe Lions Club President. He also introduced George Judd, who will be in charge of activities so the monthly meetings are not just business meetings.
 
Mr. Jones listed some of the activities the local club has been involved with during the past year.
* June 14, combined meeting with the American Legion and learned about the correct way to retire an American Flag. The Legion has provided a drop box at the city office for citizens to drop off flags that have seen better days and then the Legion holds a special ceremony to properly retire those worn out flags.  
* A combined meeting with the local Sons of Utah Pioneers members was held recently at the Monroe Community Center. The program was presented by the Kent and Connie Parsons family. They told the story of Kent’s great-grandmother and the hardships she faced as a participant with the Willie and Martin Handcart Company. While crossing the plains, she suffered the amputation of both her legs but was able to finish the journey. The family also gave a tour of a cabin they have built, which is a replica of the cabin where she raised her family.
* The club had an entry in the city’s Pioneer Day Parade. They are talking about trying to restore the old Lions Car that was used years ago in the parade.
* The club presented two scholarships to local high school seniors.
* The club hosted the annual All-Star basketball games.
 
Mr. Jones and Mr. Judd came to the meeting tonight just to observe what goes on in a city council meeting. They would like to know how the club might be of assistance in working with the city council. Mr. Jones invited the councilmembers to think about joining the Lions Club. There are currently only seventeen paid members with nine of them being women. There are some physical limitations of some of the older members, but all will try to help out. 
 
Mr. Jones asked if they might use the bucket truck to reach and paint the trim at the library? Councilmembers discussed several other options, as they were concerned about liability issues. 
 
The Lions Club would like the city to suggest community projects that the club might help with.
 
Councilmember Washburn acknowledged the many projects the club has completed in the past to make our community better.
 
Mr. Jones informed the council that the local Lions Club was organized 90 years ago. It has stayed an active organization all these years. Mr. Jones invited councilmembers to think about joining the Lions Club. The club would like to see some younger members. Lions Club International members are dedicated volunteer leaders. There are 46,000 clubs with 1.4 + million members. This is the largest service club organization, and one of the most effective. Members of Lions Clubs do whatever is needed to help improve their local communities.
 
Mayor Nilsson thanked them for the club’s involvement in volunteering to make Monroe City a better place to live for everyone. Their past efforts are very much appreciated.                                     
3.  Business
      A.  Beekeeping/Mosquito Abatement Ordinance 9-01-2017
Mayor Nilsson commented that this ordinance has been reviewed by the council three times. The ordinance is now ready to be adopted.
 
Councilmember Mathie asked for clarification on page two #6 HIVES ON RESIDENTIAL LOTS  (A) 
No beehives shall be maintained on a residential property less than fourteen thousand (14,000) square feet in size.
 
Following a brief discussion the council decided to delete (A).  (B) will become (A). The sentence “Hives must be located to the rear of the property” will become (B). 
 
Councilmember Joseph Anderson moved to adopt Ordinance 9-01-2017 an ordinance enacting requirements for beekeeping and mosquito abatement in Monroe City, with the changes noted above. This ordinance is enacted for the purpose of regulating the placement and operation of any and all beekeeping enterprises and participation in Sevier County’s Mosquito Abatement Program. This ordinance also provides penalties for non-compliance of the code. Motion seconded by Councilmember Michael Mathie. Voting for the ordinance: Councilmembers Anderson, Payne, Washburn, Mathie. All were in favor. Motion passed.
 
      B.  Cross Connection and Backflow Ordinance   9-02-2017
Public Works Superintendent Devin Magleby reminded councilmembers of earlier discussions regarding updating the city’s cross connection and backflow ordinance to be compliant with current state and federal regulations. Monroe City Ordinance 9-02-2017 was written using a template supplied to the city from Utah State Drinking Water web page.
 
Councilmember Perry Payne moved to adopt Ordinance 9-02-2017 an ordinance to protect the public drinking water supply of Monroe City from the possibility of contamination or pollution by requiring compliance with the Utah State Rules for Public Drinking Water Systems and the Plumbing Code as adopted by the State of Utah that require a cross connection control protection of all public drinking water systems in the State of Utah. Compliance with these minimum safety codes will be considered reasonable diligence for the prevention of contaminants or pollutants which could backflow into the public drinking water system of Monroe City. The ordinance also provides for the administration of a continuing program of backflow prevention which will effectively prevent the contamination or pollution of Monroe’s drinking water system.   
 
Motion seconded by Councilmember Michael Mathie. Voting for the ordinance: Councilmembers Mathie, Washburn, Payne, Anderson. All were in favor. Motion passed.
 
      C.  Update on construction of a splash pad
Nan Matsuoka is unable to meet with the council tonight. She is at the Gooseberry school activity with her daughter. She has been attempting to reach the contractor to find out his time schedule to begin Monroe’s splash pad project. He has not yet returned her calls.
 
Councilmembers are concerned that this project is not moving forward and would like the contractor to commit to a date he would begin construction. 
 
It was mentioned that some of the water features discussed at the beginning of the project will not be included on the splash pad. It was determined that leaving them off would make it safer and be less prone for vandalism.
 
      D.  Resolution 9 01 2017 adding “Exhibit “A” designation list for Utah Retirement Systems 
Tier 2 Exemption Eligibility” to the Monroe City Personnel Policy
Recorder Curtis explained that The Utah State Legislature now requires that each entity participating in the Utah Retirement System include the wording contained in the resolution in their personnel policy. 
 
Councilmember Perry Payne moved to adopt Resolution 9-01-2017 which adds “Exhibit “A” designation list for Utah Retirement Systems Tier 2 Exemption Eligibility” to the Monroe City Personnel Policy.  Motion seconded by Councilmember Michael Mathie. Voting for the motion: Councilmembers Anderson, Payne, Washburn, Mathie. All were in favor. Motion passed. 
 
      E. Review draft Resolution 10-01-2017 adopting revised power rates - Set date for public  hearing prior to adoption of Monroe City Revised Power Rates.
 
The proposed resolution was reviewed by the council. Councilmember Payne indicated that this resolution was recommended by the Monroe City Utility Board after study of the power department’s revenues and expenses for the last five years and comparing Monroe Power’s rates with other public power municipalities. 
 
The power department has listed future needs of the department, as most of their equipment is very old.  Also, following OSHA (Occupational Safety and Health Administration) rules that are necessary for the power department employee’s safety is an additional cost. 
 
In addition to the Utility Board’s recommendation, Monroe City’s Auditor has suggested that the city council consider future needs of the power department and also build the reserve fund back up. The power department spent a large portion of it’s reserve fund by paying for the construction of the Cold Springs Hydro out of this fund, rather than going in debt by borrowing money to pay for this successful hydro generating project.
  
Monroe City’s Power Department is considered an enterprise fund. This department is funded entirely by user fees. Those who receive the benefit of the service, pay for it. User fee revenue is used to pay for the development, operation, and capital costs of providing the service.
 
The city recorder will post and publish a notice of the October 10, 2017 public hearing inviting the public to be aware of the council’s decision to increase the city’s power rates.
   
      F.  Approval of warrant register, cash disbursements and adjustments journals      
Councilmembers reviewed and signed approval for the August, 2017 warrant register and the cash disbursements and adjustments journals. 
     
      G. Consideration to cancel September 26, 2017 city council meeting
Mayor Nilsson, Recorder Curtis and Deputy Recorder Leavitt will all be out of town on September 26th. Councilmembers discussed whether to reschedule or cancel that meeting. Mayor Nilsson will be in Texas helping his daughter repair her house following the recent devastating hurricane. The Recorder and Deputy Recorder will be in Logan, attending the annual Utah Municipal Clerks and Recorder’s Convention. 
 
Councilmember Perry Payne moved to cancel the city council meeting of September 26, 2017 since several key members of the council will not be available that night. Motion seconded by Councilmember Joseph Anderson. All were in favor. The meeting will be canceled. 
 
4.  Staff Reports  
Recorder Curtis
*August, 2017 Department Budget Reports were distributed to members of the city council for their review.
* Councilmembers were reminded that the city’s general election will be November 7th.  It will again be entirely vote by mail. There will be a ballot drop box in the city office and will be available until 8:00 p.m. on election day.
 
Public Works Devin Magleby
* John Draper recently passed the second step test for linemen and is eligible for a pay increase.
*The 300 East culinary pipeline project is progressing. The crews will do another tie off in the morning.
* A structure of some kind is needed to house the switches for the scoreboard lights. Several options were discussed. Councilmembers also discussed the request of the High School tennis and soccer coaches concerning installing storage facilities for their equipment at Mtn. View Park. The school will pay for the buildings, and is asking permission to place the structures near their playing areas. Councilmembers agreed that the city should determine the best location for these structures, so they don’t interfere with future development at the park.
 
The city would prefer that the high school install one building, with a partition and two access doors. One for each sport. Devin suggested a location for the building so that it could also be utilized to house the scoreboard light switches. 
 
5.  Department business - reports and concerns - law enforcement concerns 
Councilmember Joseph Anderson-Streets Department-Weeds - Equipment -Youth Council 
* No new business tonight. 
 
Councilmember Perry Payne - Electric - Mosquito Abatement - Utility Board
* Councilmember Payne thanked everyone for their help in making last night’s Public Power Celebration a great success. Approximately 700 meals were served. The weather was perfect. The new speaker system worked really well. Mayor Nilsson’s voice could be heard all over the park. The council appreciates Jackie Coombs (UAMPS Manager of Corporate and Member Relations) traveling to help out with the celebration.  
 
Councilmember Fran Washburn - Parks - Library - Sr. Citizens
* Devin informed the council that the new security cameras for Mtn. View Park have been purchased and will be installed once the 300 east pipeline project is finished.
 
Councilmember Johnny Parsons - Water - Irrigation - Wastewater - Fire Department
* Excused.
 
Councilmember Michael Mathie-Cemetery-CERT-EMS-Landfill-Garbage-Planning Commission  
* No new business tonight.
 
Mayor R. Kirt Nilsson - General Administration
* Mayor Nilsson would like for the council to host an employee appreciation dinner. The council discussed several possibilities and were asked to think about what they would like to do. November 6th was suggested as a possible date to hold the dinner. Devin was asked to check out this date and see which caterer might be available for that date. Several caterers were suggested. Allison will contact them to see who the city might use. 
   
6.  Adjournment
Councilmember Michael Mathie moved to adjourn at 8:28 p.m. Motion seconded by Councilmember Perry Payne. All were in favor. Meeting adjourned.                                                                                                       
                                                                                                                                                                           The minutes of the September 12, 2017 Monroe City Council Meeting were approved this
11th day of October, 2017
           
 
Emalee H. Curtis
Monroe City Recorder                                                                                                                                                                                                                                                            
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    
 

8 08 2017 Monroe City Council Minutes

Written by Emalee Curtis. Posted in Minutes.

MINUTES
MONROE CITY COUNCIL MEETING
AUGUST 8, 2017
Notice is hereby given that the Monroe City Council will meet on Tuesday, August 8, 2017 at the Monroe City Hall, 10 North Main, which meeting shall begin promptly at 7:30 p.m. The
agenda shall be as follows. The order of business may be changed as time permits.
 
Work Session 6:30 p.m. — Review draft bee/mosquito ordinance 
Discussion to consider adjusting Monroe City Power Rates to allow for inflation
 
Present:
Mayor R. Kirt Nilsson
Councilmembers:
Joseph Anderson - excused
Michael Mathie - excused
Perry Payne
Fran Washburn
Johnny Parsons
City Recorder Emalee H. Curtis
Deputy Recorder Allison H. Leavitt
Public Works Superintendent Devin Magleby
Sevier County Mosquito Abatement Mark Stewart
 
Mayor Nilsson welcomed those in attendance to the work session at 6:30 p.m.
Light refreshments were served.
 
Recorder Curtis submitted a draft ordinance, containing information from several other local communities who have adopted beekeeping ordinances. 
  
Councilmembers discussed each section of the document. Several suggestions were made. 
* The acreage requirement for the number of hives on a property. 
* The title of the draft ordinance - since it includes mosquito abatement language.
* Business licensing requirement. Only if selling product from beekeeping.
* Should the city require all beekeepers to register with the city? They must register with the 
   State of Utah. Utah Code Title 4, Chapter 11.
* Questions on the requirement to mark identification on hives located on another’s property.
* Include information regarding the Sevier County Mosquito Abatement Program?
* Should the penalty for violation of the ordinance be an infraction or Class C misdemeanor?  
The document will be edited and presented for further review at the next council meeting.
   
Mayor Nilsson thanked Mr. Stewart for his input in tonight’s discussion. It was very helpful. 
 
 
 
MONROE CITY COUNCIL MEETING:
7:30 p.m.
1.  Mayor R. Kirt Nilsson conducting
The regular meeting of the Monroe City Council was called to order at 7:30 p.m. by Mayor R. Kirt Nilsson. The Pledge of Allegiance was led by Mayor Nilsson. Prayer was offered by Councilmember Parsons.
 
Roll Call:
Mayor R. Kirt Nilsson
Councilmembers:
Michael Mathie - Excused. He is on vacation.
Joseph Anderson - Excused. He was called out of town for work.
Johnny Parsons
Fran Washburn
Perry Payne
City Recorder Emalee H. Curtis
Deputy Recorder Allison H. Leavitt
Public Works Superintendent Devin Magleby
Power Superintendent Daniel Peterson
Lineman John Draper
 
Citizens:
Sevier County Deputy Greg Northrup
Pioneer Day Committee members:
Brandi Johnson
Jenna Draper 
Michelle Nielsen
Kimberly Monroe
Dixie Christopherson
Matty Monroe
 
Approval of minutes of previous meeting held July 11, 2017
Councilmember Perry Payne moved to approve the minutes of the July 11, 2017 Monroe City Council Meeting as corrected. Motion seconded by Councilmember Johnny Parsons. All were in favor. Motion passed.
Correction: Page 2: change “$18,66.82" to “$1,866.92". 
 
2.  Citizen input
None.
 
3.  Business:
     A.  Review 24th Pioneer Day activities (Pioneer Day Committee and city staff)
Brandi Johnson led a discussion about the recent city Pioneer Days Celebration. There were several new booths on the park. The parade was wonderful with many positive comments. The entertainment and fireworks were a huge success. All in all the members of the committee felt that the entire celebration was well received. Brandi thanked the members of the committee for their dedication and hard work in organizing and planning this year’s celebration. 
 
Mayor Nilsson commented that he liked doing the raffle during the concert instead of all at once. The larger prizes were saved for last. Income from the drawing was $2,588. Last year it was $2,477. These funds help off-set the city’s expenses for the celebration.
 
Several names were mentioned as possible new members of the celebration’s organizing committee. 
 
The 3 on 3 basketball activity was huge. Both the younger group on Friday night and the older contestants on Saturday night had record numbers registered for the competitions. 
 
The city BBQ served 982 dinners this year. Last year we served 1,118. After totaling revenues and expenses for the BBQ, the city went in the hole this year $950.
 
The concessions at the fireworks made $300. 
The total the city went in the hole for this year’s celebration was $8,477. This included the cost for fireworks, new street banners, BBQ, concessions, entertainment, parade prizes and miscellaneous expenses.
 
Considering the large scope of the activities, the council agreed that the annual community celebration was a huge success.
 
Councilmember Washburn asked what the fireworks cost. The city paid $5,800. for fireworks.
 
Councilmembers were glad the weather held up with no rain this year.
 
Mayor Nilsson again thanked the committee for their good work on making this traditional, community celebration a success.
 
The final word was, “It’s over-It was fun!”
 
      B.  Ordinance 8-01-2017 Monroe City Beekeeping Ordinance
Members of the city council reviewed and discussed this draft ordinance earlier tonight during a work session. Several changes were suggested to be added or deleted from the draft document.
The council will have further input prior to possibly adopting this ordinance at the next council meeting.
 
      C.  Set date for Canvass of Primary Election ballots - August 22, 2017
Utah Code 20A-4-301 states that the mayor and the municipal legislative body are the board of municipal canvassers for the municipal elections. The board of municipal canvassers shall meet to canvass the returns at the usual place of meeting of the municipal legislative body for canvassing the returns from a municipal primary election, no sooner than seven days after the election and no later than 14 days after the election. Attendance of a simple majority of the municipal legislative body shall constitute a quorum for conducting the canvass.
 
Members of the city council agreed that the official canvass of the primary election returns will be on the agenda of the August 22nd city council meeting.
 
Recorder/Election Officer Curtis reported that there has been a good number of mailed ballots returned both to the city office and by mail to the county clerk. She attended the official testing of the ballot machines last Friday. Everything was in order and ready for the August 15th primary election. Ballots can be returned to the city office up until 8:00 p.m. on that date. They will then be delivered to the county clerk to be counted. 
 
      D. Approval of warrant register, cash disbursements and adjustments journals
Councilmembers reviewed and signed approval for the warrant register, cash disbursements and adjustments journals for July, 2017.
 
4.  Staff Reports : 
Recorder Curtis
* July, 2017 budget reports were distributed to the council members.
 
Power Superintendent Daniel Peterson
*No new business
   
Lineman John Draper
*No new business
 
Deputy Recorder Allison Leavitt
* No new business
 
Public Works Superintendent Magleby
* Plans are to install security cameras at the new ball fields as soon as time permits.
* Waiting on Blue Stakes for the water project on 300 east. There are some problems finding room to install the pipe on this project along with other utilities in this area.
 
5.  Department business - reports and concerns - law enforcement concerns 
 
Councilmember Joseph Anderson-Streets Department-Weeds - Equipment -Youth Council 
* Excused.
 
Councilmember Perry Payne - Electric - Mosquito Abatement - Utility Board
* Councilmember Payne attended a recent utility board meeting. There was a discussion concerning solar power. Power Superintendent Peterson wrote up a draft policy and he will present it to the council once it is fine tuned.
* The council reviewed other public power rate schedules. Monroe’s rates are much lower than any others. Deputy Recorder Leavitt prepared several charts showing rate comparisons with other cities and the amount of revenue that could be generated with various additional rate changes.      
 
The city’s auditors have recommended that the power rates should be increased to keep pace with inflation and to build a contingency fund back to what it was prior to building the Cold Springs Hydro.  
 
Councilmembers agreed there is a need to plan for the future. There are new regulatory rules the city must follow every year. Mainly Safety and OSHA rules.
 
Following a lengthy discussion, the council will consider options that were discussed concerning base rates, usage rates, administrative fee, minimum charges, etc. This discussion will continue at future council meetings, as the best scenario is determined for both our citizens as well as the city power department. 
 
Councilmember Fran Washburn - Parks - Library - Sr. Citizens
* The tree committee met recently. There was good attendance and lots of good ideas for improving Monroe’s maintenance and protecting of trees. There will be another meeting in several weeks to determine a project for a Tree City USA grant application. Devin is preparing some maps that will be utilized as the committee continues to inventory the number and types of trees in the city. 
 
Councilmember Johnny Parsons - Water - Irrigation - Wastewater - Fire Department
* Information regarding septic tank issues was brought to Councilmember Parsons attention. A building permit was approved, but the health department did not approve a septic permit for that location. The issue for this particular permit has been resolved, but similar problems might come up in the future. Some ideas for resolving this problem were discussed. 
 
Monroe City might consider adding to building permit requirements, that an approved septic permit must accompany all building permits, prior to approval by Monroe City. 
 
The city has thought we were signing building permit approval only for zoning purposes. 
 
Councilmember Parsons and Deputy Recorder Leavitt are putting together a packet for anyone who asks for building permit. Prior to the city approving permits, the applicant must complete applicable documents which will include wastewater (septic) health department approval.   
 
In the past, the city took for granted that the county building department took take care of everything. The Sevier County Building Department’s check list included the requirement for submitting an approved wastewater permit to the county. 
 
Since this issue has been called to the city’s attention, it is a good idea for Monroe to take action for protection for the builder, the property owner and the city.
 
Councilmember Michael Mathie-Cemetery-CERT-EMS-Landfill-Garbage-Planning Commission  *Excused.
 
Mayor R. Kirt Nilsson - General Administration
* A big THANK YOU to all the volunteers who made the city’s Pioneer Days Celebration a success. 
* The city’s Public Power Celebration will be held September 11.
 
6.  Adjournment
Councilmember Perry Payne moved to adjourn at 8:35 p.m. Motion seconded by Councilmember Johnny Parsons. All were in favor. Meeting adjourned.
 
 
 
Approved this 22nd day of August, 2017
 
 
Emalee H. Curtis
Monroe City Recorder 

7 11 2017 City Council Minutes

Written by Emalee Curtis. Posted in Minutes.

MINUTES
MONROE CITY COUNCIL MEETING
JULY 11, 2017
Notice is hereby given that the Monroe City Council will meet on Tuesday, July 11, 2017 at the Monroe City Hall, 10 North Main, which meeting shall begin promptly at 7:30 p.m. The agenda shall be as follows. The order of business may be changed as time permits.  
7:30 p.m.
1.  Mayor R. Kirt Nilsson conducting
The regular meeting of the Monroe City Council was called to order at 7:30 p.m. by Mayor R. Kirt Nilson. The Pledge of Allegiance was led by Recorder Emalee Curtis. Prayer was offered by Councilmember Michael Mathie.
 
Roll Call:
Mayor R. Kirt Nilsson
Councilmembers:
Joseph Anderson
Perry Payne
Fran Washburn
Johnny Parsons
Michael Mathie
City Recorder Emalee H. Curtis
Deputy City Recorder Allison H. Leavitt
Public Works Superintendent Devin Magleby
 
Citizens:
Brent Oakeson, Utah Local Governments Trust
Mark Stewart,   Sevier County Mosquito Abatement
Darrel Lowe,     Sevier County Mosquito Abatement
Greg Northrup, Sevier County Deputy Sheriff
Dave Coe 
Jared Peterson
 
Approval of minutes of previous meeting held June 27, 2017
Councilmember Fran Washburn moved to accept the minutes of the June 27, 2017 Monroe City Council Meeting as corrected. Motion seconded by Councilmember Joseph Anderson. All were in favor. Motion passed. 
Correction:
Page 7 sentence to read: “The infield situation with rocks on the surface may have been caused by working the fields and not finishing up by hand raking.”
 
2.  Citizen input
There were no citizen comments tonight.
 
3.  Business
     A. Approve bids for rental of Monroe Canal and Piute Canal water shares for 2017 season
Councilmember Johnny Parsons presented the council with the following information from this afternoon’s bid opening.
July 11, 2017
Monroe City Bids for canal water rental for the 2017 watering season
Bids were opened at 5:00 p.m.
Present:
Recorder Emalee Curtis
Deputy Recorder Allison Leavitt
LeRon Ware
John Ellis
Michael Murdock
BIDS RECEIVED:
1. MONROE IRRIGATION CANAL COMPANY
Nathan Young $56.00 per share for  15 shares $840.00
Kristine Young $50.00 per share for  10 shares $500.00
John Ellis $46.00 per share for  40.583 shares            $1,866.82
 
2. PIUTE CANAL COMPANY
John Ellis $30.00 per share for 2 shares  $60.00
 
FINAL TABULATION:
Nathan Young $56 x 15.00 shares $840.00
Kristine Young $50 x 10.00 shares $500.00
           25. Shares      $1,340.00
 
John Ellis $46 x 15.583 Shares  $ 716.82
John Ellis $30 x   2. Shares     60.00
  $776.82
 
The bids were reviewed for renting the city’s canal water shares. 
Nathan and Kristine Young’s bids were for $56.00 per share for 15 shares and $50.00 per share for 10 shares of Monroe Irrigation Canal water. They were the high bidders for 25 shares.
 
John Ellis’ bid was $46.00 for 40.583 shares of Monroe Irrigation Canal water. He also bid $30.00 for two shares of Piute Canal irrigation water.
 
The council accepted the two high bids for 25 shares of Monroe Irrigation Canal water submitted by Nathan and Kristine Young. Total dollars = $1,340.00.
 
The balance of the Monroe Irrigation Canal shares owned by the city is 15.583 shares. John Ellis bid of $46.00 per share was accepted. He was the only bidder for the 2 shares of Piute Canal water. His bid was $30.00 per share. That bid was accepted. John Ellis will be billed a total of $776.82 for 14.583 shares of Monroe Irrigation Canal irrigation water and for 2 shares of Piute Canal irrigation water.   
 
Councilmember Johnny Parsons moved to accept the above bids for renting the city’s canal water shares for the 2017 watering season. Motion seconded by Councilmember Perry Payne. Voting for the motion: Councilmembers Michael Mathie, Johnny Parsons, Fran Washburn, Joseph Anderson, Perry Payne. All were in favor.  Motion passed. 
 
B. Brent Oakeson, ULGT (Utah Local Governments Trust) presentation of  TAP Award  (Trust Accountability Program) to Monroe City
Mr. Oakeson explained the TAP award to Monroe City is in recognition of the city’s efforts to be aware of and limit liability situations in the city. The Trust provides liability insurance to the city. They appreciate Monroe’s participation in this program and the beneficial partnership between Monroe and the Trust.
 
Mr. Oakeson informed the council that municipal entities exist to provide needed services for their communities. The cities face unique challenges and risks in providing these specialized services. He said that the Trust offers a range of loss prevention tools, training and assistance to help entities identify, prioritize, and mitigate the risk of loss and injury. 
 
As part of the requirements completed for earning this award, Monroe City employees must have regular safety committee meetings and document these meetings. They attend safety training provided by the Trust. Monroe City’s participation in the Trust Safe Driving program is also a requirement. Deputy Recorder Leavitt and Public Works Superintendent Magleby were instrumental in documenting and completing all of the requirements of the TAP Program. 
 
There are currently 244 incorporated cities and towns in the State of Utah. Ninety Utah municipalities participated in the 2016 loss prevention program and received the TAP Award. Mr. Oakeson presented Mayor Nilsson a crystal award etched with “Monroe City awarded the 2016  ULGT TAP Award.”  Monroe City also received a check for $2,045.00 from the Trust which is 5% of the city’s liability insurance premium. Another benefit of completing this program is that Monroe City will receive a discount on their worker’s compensation premium. 
 
Members of the city council responded that they feel Monroe City has some of the best, hard working employees you could find anywhere. These employees are greatly appreciated by the council as well as the community.
 
Mayor Nilsson commented that Monroe City and the Trust have had a good partnership for over thirty years. He also mentioned that he is happy to see the Trust and the League of Cities and Towns working together again.
 
     C. Mark Stewart - Sevier County Mosquito Abatement Program   
Mark Stewart informed the council that last year the city paid $4,000 for larvicide. This larvicide program is working very well in most areas of the county. He said that he usually meets with city councils in January or February. He is meeting with the council tonight since it is closer to the active mosquito season. 
 
Darrel Lowe was introduced to the council. He applies the mosquito spray in our area. He is a huge asset to the program. He does an exceptional job taking care of controlling mosquitoes in the South Sevier area.
 
There is not a widespread local outbreak of mosquitoes yet. Some areas that are known mosquito habitats are being watched closely to try to stay on top of treating these areas. Mark explained that they try to get to the hatch within 32 to 48 hours. This will kill the larvae.
 
Mr. Stewart explained that the Sevier County Commission has been looking at adopting a county-wide bee ordinance. The Commission now has decided to drop that ordinance and ramp up the no-spray portion of the current county ordinance. Mr. Stewart would like to know if there have been concerns in the Monroe area regarding whether or not spraying for mosquitoes kills bees. There are quite a few beekeepers in the county. It has been difficult for them to understand that the volume of spray used in our area does not kill the bees if the label is followed.
 
Councilmembers discussed what Monroe city might like to have for rules for beekeepers in our community. If Monroe does not adopt their own ordinance, the county will enforce their policy in regards to a no/spray zone. If an individual contacts the county an applies for a no/spray permit, the mosquito abatement sprayer will leave a 300' buffer zone when they spray in that area.
 
Mr. Stewart told the council that several communities in Sevier County have adopted ordinances regulating beekeeping. Richfield City’s policy regarding beekeeping includes a no-fault clause stating that they will not accept liability if the fog is applied correctly as stated on the label.
 
It is a city council issue to set a policy or adopt a no spray ordinance or a beekeeping ordinance. Mr. Stewart handed out copies of the county’s no spray ordinance.
 
If  Monroe chooses to do nothing, the county’s mosquito abatement program will continue as it is currently managed.  The Sevier County mosquito program is currently spraying under the county rules.
 
The city council will meet on August 8th at 6:30 p.m. in a work session to work on writing a bee ordinance. Recorder Curtis will research what other cities have adopted to possibly use their rules as a draft/outline for the council as they consider writing a policy/ordinance for Monroe City. 
 
The city council believes in the importance of protecting the health of the community by controlling the mosquito population. The local program also has traps to catch and test mosquitoes to be sure they are not carrying any viruses.  The product used for spraying (fogging) will not harm bees, if the operator follows the label. The  operators spraying for the county follow directions printed on the product label. 
 
Councilmembers expressed their appreciation for the county’s mosquito program and their  efforts in keeping our valley free from potential mosquito borne diseases.
 
Mr. Stewart was asked about the liquid product they have put on the grass at city parks prior years. The council was told that city crews will have to apply it if they desire for this product be applied. The county has a stock pile of this spray they will share with Monroe City.
 
     D. Kevin Boyle Red Hill Property (future development)
Mr. Boyle was unable to attend tonight’s meeting. He will let the city know when he might be available to meet with the council.
 
     E. Proposed approval: Amended Peterson/Holgate annexation agreement
Jared Peterson met with the council to discuss the issue of the annexation requirement of turning in underground water rights as a condition of annexation. He presented a copy of the State of Utah Division of Water Rights rule which shows that the state requires 0.45 acre foot of underground water rights for each permanent residential dwelling. 
 
Mr. Peterson informed the council that the annexed property has Monroe Creek water rights and that he will not need to utilize any city irrigation rights for outside irrigation of his property. A copy of the judgement issued by Don V. Tebbs, District 6 Court Judge, is attached to the permanent copy of the minutes. This document states that although a part of this property is located in the county, the entire parcel is entitled to be watered by the Monroe City Irrigation System. The judgement states: “Plaintiffs are entitled to have delivered to them by defendant (Monroe City) through defendant’s irrigation distribution system for the irrigation of the lands described in paragraph 1, hereinabove, a quantity of water equivalent to that distributed to two (2) Monroe City lots (1.6 acres each) from the irrigation waters awarded to Monroe City under the “Cox Decree”being Millard County Civil No. 843 at page 35 thereof on the same terms and conditions as irrigation waters are delivered by defendant to other lots within Monroe City.” Approved and signed the 31st day of May, 1978.”   
 
 He asked if the city might consider accepting 0.45 acre of underground rights, as required by the state, rather than one (1) acre foot that may be required by the city’s annexation policy. The city’s annexation policy states the following in Section C, page three:
“An annexation agreement will be prepared between the city and future developers outlining specific circumstances relating to water and sewer, power and streets and other specific improvements prior to annexation approval. Water rights, of the type and quantity acceptable to Monroe City that can be utilized for underground water rights (culinary) shall be required to be conveyed to Monroe City as a condition of development. Water requirements, as referenced by the previous paragraph, will be established on a case by case basis utilizing, among other things, Division of Drinking Water standards.” 
 
Following a discussion by the council at the June 27, 2017 city council meeting, it was determined that an agenda item for the July 11, 2017 council meeting will address amending the annexation agreement between Monroe City and the annexation petitioners (Jared Peterson and the Holgate Family Trust). Recorder Curtis will contact the city attorney and also research the best way to address the issue of amending the original annexation agreement which required the annexation petitioner provide one (1) acre foot of underground water shares.
 
The wording in the amended agreement states:
Amendment to original agreement: 7/11/2017
Following a review of this specific annexation (Peterson/Holgate Annexation) and according to the Utah State Division of Water Rights Rule for Domestic Residential Use, 
the original agreement is hereby amended to read : Monroe City will accept 0.45 acre-foot underground water right for a full time (permanent residence) owned by Jared Peterson located at 205 East 500 North, Sevier County Plat 1-M2-48.
 
A copy of the state water rights rule is attached to the minutes.
 
A motion was made by Councilmember Johnny Parsons to approve the amended Annexation Agreement for the Peterson/Holgate annexation, changing the underground water right needed from 1.0 acre foot and accept 0.45 acre foot for this specific annexation.
A consideration for amending the original agreement is the fact that annexing this property will not create a burden to the city irrigation system. The other consideration is the Utah State Division of Water Rights rule/requirement for domestic (residential) states that 0.45 acre foot is required for full-time permanent residential use. Motion seconded by Councilmember Joseph Anderson. Voting for the motion: Councilmembers Perry Payne, Joe Anderson, Fran Washburn, Johnny Parsons, Michael Mathie. Motion passed. 
 
Mayor Nilsson and Mr. Peterson signed the amended annexation agreement. Mr. Peterson will have Mrs. Holgate sign the document and return a copy of the agreement to the city.
 
     F. Approval of Warrant Register, Cash Disbursements and Adjustments Journals
Councilmembers reviewed and signed their approval for the above documents. There were no questions or concerns.
         
4.  Staff Reports : 
Recorder Emalee Curtis:
*Fiscal year- end department budget reports will be distributed to the council when the year-end accounts payable are paid. July budget reports will be ready for review at the August 8, 2017 council meeting.
* Councilmembers were reminded that the July 25, 2017 city council meeting has been canceled.
* The League of Cities and Towns has notified cities that the Friday night banquet entertainment will be “The Piano Guys”. The League has asked if any prior reserved rooms are not going to be used, that they be turned back to the hotel. There are several conventions in Salt Lake City during the week of the ULCT conference, and hotel rooms are scarce. Monroe City has five reservations for the convention, however they do not include Friday night. Recorder Curtis will need to know as soon as possible who is going to attend the conference and if they desire to stay Friday night.
* Recorder Curtis was asked at the last council meeting to research the ownership of Mystic Hot Springs. The Sevier County property records show several transfers back and forth between Mike Ginsburg and various David Grow company names and family members. 
 
The county records show a date of March 27, 2003, recording a lease with option to purchase from Preeminent Inc./Wyatt S. Grow to Michael & Lori Ginsburg. This document includes several parcels of land: 1-M2-1, 1-M2-20, 1-M2-29, 1-M2-28, 5-27-2, 1-M3A-134, 1-M3A-95, 1-M3A-92.
 
* Deputy Recorder Leavitt spoke with both the county building inspector and Mike Grimlie from the Central Utah Health Department. The reports from the building inspector and health department stated that as far as they were concerned, Mike Ginsburg (Mystic Hot Springs) is in compliance with their rules. 
 
Deputy Recorder Allison Leavitt:
*Pioneer Day Celebration - City council assignments were distributed and discussed by the members of the council. Days and times of where and what each councilmember responsibilities are were reviewed.  
 
Public Works Superintendent Devin Magleby:
* Members of the city council discussed whether to continue to lease a backhoe for a year or purchase a used backhoe. Following a discussion, it was decided that city staff will inspect a used backhoe located in Cedar City. The council agreed that if it is the type of backhoe we need, Devin could negotiate and purchase it.    
* The chip sealing of selected roads is completed. The city has been billed $99,000 for this road maintenance project. 
* All city personnel are busy getting ready for the city’s annual 24th celebration. 
 
5.  Department business - reports and concerns - law enforcement concerns 
 
Councilmember Joseph Anderson-Streets Department-Weeds - Equipment -Youth Council 
* Citizens have commented that they appreciate the work being done on the roads.
* There has been one load of new dirt delivered for the ball fields. The city needs to schedule a meeting with Carl Anderson from Richfield City to have him work with us with instructions on how to best maintain the ball fields.
 
Councilmember Perry Payne - Electric - Mosquito Abatement - Utility Board
* Councilmember Payne will research information on electric rates. Some public power rates are around 8.5 cents. Monroe City’s rate is 7.6 cents. Monroe City Power raised it’s rates a half cent ten years ago. The council might consider raising Monroe’s power rate to 8.5 cents. Councilmembers were asked to begin thinking about increasing the city’s power rate to adjust for inflation. Councilmember Payne will prepare information and discuss this issue at the August 8, 2017 work session. The council may also think about adding a small rate increase every year. 
 
Councilmember Fran Washburn - Parks - Library - Sr. Citizens
* Councilmember Washburn informed the council that the city’s tree committee will host a  booth on the park on the  24th. 
 
Councilmember Johnny Parsons - Water - Irrigation - Wastewater - Fire Department
* Councilmember Parsons had no new business to discuss tonight.  
 
Councilmember Michael Mathie-Cemetery-CERT-EMS-Landfill-Garbage-Planning Commission  * South Sevier Babe Ruth Baseball has hosted two ball tournaments the last two weeks. There were good/positive comments about the city’s new facility. Councilmember Mathie worked the dirt at the fields a lot. He spent many personal hours watering and raking the ground. The recent load of dirt is still really a poor quality product. The company (Rocky Ridge Rock) should be held responsible for the quality of the product they delivered. The city should not just accept their excuses. 
 
Mayor R. Kirt Nilsson - General Administration
* Following an inspection of the Red Hill area, it was found that the flow of water coming over the north and south sides of the rock is still lacking what the flow should be.
*Two noise permits were approved:
Three on Three basketball for Friday and Saturday, July 21 and 22. 
Mike Ginsburg at Mystic Hot Springs is hosting a music festival for three nights July 22, 23, 24. The permits are for the activities to last until one o clock. 
 
6.  Adjournment
Councilmember Perry Payne moved to adjourn at 8:45 p.m. Motion seconded by Councilmember Johnny Parsons. All were in favor. Meeting adjourned.
 
 
Approved this 8th day of August, 2017
 
Emalee H. Curtis
Monroe City Recorder 

Who is Online

We have 26 guests and no members online