City Council

12 05 2017 City Council Minutes

Written by Emalee Curtis. Posted in Minutes.

DECEMBER 5, 2017
Notice is hereby given that the Monroe City Council will meet on Tuesday, December 5, 2017 at the Monroe City Hall, 10 North Main, which meeting shall begin promptly at 7:30 p.m. The
agenda shall be as follows. The order of business may be changed as time permits.
7:30 p.m.
1.  Mayor R. Kirt Nilsson conducting - The regular meeting of the Monroe City was called to order at 7:30 p.m. by Mayor Nilsson. The Pledge of Allegiance was led by Mayor Nilsson. A prayer was offered by Councilmember Fran Washburn.
Roll Call:
Mayor R. Kirt Nilsson 
Councilmembers Fran Washburn, Johnny Parsons, Perry Payne
Michael Mathie arrived at 8:05 p.m.
Council member Joseph Anderson asked to be excused from tonight’s meeting. 
City Recorder Emalee H. Curtis. 
Deputy Recorder Allison H. Leavitt 
Public Works Superintendent Devin Magleby
Central Utah Food Sharing: Corey Winkel, Roene Shaw, Anna Stewart, Bonnie Stewart
Boy Scout Duncan Jones 
The minutes of the November 28, 2017 city council meeting will be approved at the January 9th city council meeting. 
2.  Citizen input
Central Utah Food Sharing, the local food bank, met with the council. Corey Winkel explained that they are a private non-profit charitable organization that began in 1987. They distribute food items to local needy families. This is a private organization and is not state funded or state regulated. All local donations stay in our local area. Donations to the food bank have declined this year. They are currently serving more families with fewer donations. Their expenses include overhead and a few small salaries. Many of the manpower hours are donated. The organization is very frugal in their operations. Some of the larger donations they receive are from the Eccles Foundation and the LDS Church. Some 450 individuals are being helped at this time. There is a real need. This food bank is used by many different levels of need.
Tonight, Mr. Winkle is asking for Monroe City’s assistance to keep this local program active. Might the council consider budgeting some funding to help out local needy families through this program? Richfield City may budget $2,000. Sevier County helps some too. He realizes the city has budget restraints, but these are real people who need assistance.
A rivalry fund raiser was suggested between RHS and SSHS. Have donation boxes for each area and hold a contest to see which school might raise the most donations for the food bank.
Mr. Winkel told the council that it would be ok to send a check any time. He thanked the council for their time in hearing about their program.
Mr. Winkel said that there might be potential Eagle Scout projects at the food  bank. Just get in touch with him.
Mr. Winkel answered some questions from the council. He said that the requirement for anyone to utilize their services is to fill out an application showing proof of income and proof of address. Their program goes by 150% of the poverty level to qualify for assistance. Central Utah Food Sharing also works with the New Horizon Crisis Center for individuals needing assistance. The local Walmart and Lin’s Grocery provide supplies that are near their “use by” date.  Walmart is a part of the “Feed America” program.
A suggestion was made that the city might include an article about the Central Utah Food Sharing program and the need for donations to keep this local program active. 
Councilmembers expressed appreciation to Mr. Winkel for sharing this information with them tonight. This is a much needed service in our area, and the council will consider budgeting for providing some funding for this program. No formal decision can be made tonight, as this item of business was not included on the agenda. 
3.  Business
     A. Camden Larsen - Proposed Eagle Scout Community Project updated information
Public Works Superintendent Devin Magleby reported that he had visited with John Chartier, with the State Division of Drinking Water to find out what state requirements would be to install a water fountain at the fishing pond. The city could penetrate the tank if the council feels this is a needed project. It would be very expensive to deliver culinary water to this area. A different project might be to construct a canopy over the picnic area at the fish pond.  
Councilmembers agreed that it is not a good idea to cut into the asphalt to put in a pipeline to deliver culinary water to the fish pond site. Installation of a pump to take culinary water to this site would also be very costly. 
     B. Duncan Jones - Proposal - Eagle Scout Project
Duncan told the council that he needs a project that could be finished by February. Several suggested projects were discussed. One project that could be done that quickly would be to  install some picnic tables at the roping arena. The council is supportive of his efforts to complete 
his Eagle Scout requirements. 
     C. Approval of CD and Adjustment Journals for November
Members of the city council reviewed and signed approval of the November, 2017 warrant register, cash disbursements and adjustments journals.
     D. Proposed closed executive session to discuss possible declaration of surplus property and               sale of Monroe City Property     
Councilmembers clarified their earlier decision. The Red Hill property owned by Monroe City is not for sale. The council has determined that they desire to retain ownership and control of this property that was donated to the city. The lease agreement with Rick Chevalier and Kevin Boyle, Red Hill Mineral Farms, will remain in effect. The payment on the lease is current and Mr. Chevalier has contacted the city and is in the process of obtaining liability insurance. There was no need to hold an executive session, as the council is in agreement that this property is not for sale. 
 4. Staff Reports
Deputy Recorder Leavitt reported on last night’s Holiday Kick-off activity. There were more left over donuts than last year. The hot chocolate was just right. She has not heard any negative comments about the changes made this year. There were a lot of heaters in the theater. UDOT was cooperative with the city in issuing a permit to close off one block of Main Street. The local Sheriff’s department were very helpful with traffic control. Positive remarks were that it was nice to not stand in line in the cold to see Santa. Santa also appreciated greeting everyone indoors in the theater. All-in-all the council agreed that the changes worked out very well. Calvin Curtis and his team gave wagon rides to over 110 people this year. His team and wagon were all decked out with lights and bells. The adults especially appreciated the live entertainment inside the theater. Some individuals brought donations for the local food bank.      
The city will send a “thank you card” to Dave Coe, thanking him for his idea to utilize the theater for greeting Santa. It helped for Santa to be indoors as it was a pretty nippy evening.
The city might consider organizing a winter festival another year in conjunction with the lighting ceremony and greeting Santa.
It was mentioned that Jill Smith might help out in creating some new holiday scenes for display on the park. WanaFae Smith made the ones that are on display now. They are getting a little weathered.     
Devin reported that he installed the security cameras at the ball fields today.  He also thanked councilmembers for the holiday bonuses for city employees. It was very much appreciated.
5.  Department business - reports and concerns - law enforcement concerns 
Councilmember Joseph Anderson-Streets Department-Weeds - Equipment -Youth Council 
* Councilmember Anderson is excused from tonight’s meeting.
Councilmember Perry Payne - Electric - Mosquito Abatement - Utility Board
* No new business.
Councilmember Fran Washburn - Parks - Library - Sr. Citizens
* No new business.
Councilmember Johnny Parsons - Water - Irrigation - Wastewater - Fire Department
* Councilmember Parsons stated that the city cemetery and parks look very nice for this time of year. Citizens have commented to him that they appreciate the good work of our city crews.
Councilmember Michael Mathie- Cemetery-CERT-EMS -Landfill -Garbage - Planning Commission
* No new business for tonight’s meeting.
Mayor R. Kirt Nilsson - General Administration
* January 9th at 7:30 p.m. is the date and time that the oath of office will be administered to the newly elected Mayor and City Councilmembers. This matter of business will be the first item on the agenda of the regular city council meeting. 
Another agenda item for the next council meeting is to review the city’s Personnel Policy. The auditors have again pointed out to the council the need to revise this policy in regards to leave time. The council might possibly hold a work session prior to the January 23rd meeting to work on updating this city policy.
Mayor Nilsson commented that the current policy in regards to the sick leave accrual/payout policy could bankrupt the city. The city changed to this policy 10 years ago. Deputy Recorder Leavitt has documented what the city is obligated to pay out under the current policy. Several ideas were mentioned that would be fair to both the city and employees. One idea is that the city would pay into an IRA each year, rather than a pay out a lump sum all at once. Councilmember Parsons said that the council is not trying to cheat our employees, but it is not feasible to leave the policy the way it is currently written. 
Mayor Nilsson informed the council that his16 years as Monroe City Mayor, as well as the years he served as a councilmember, have been a privilege. He will miss being involved with the city, but is looking forward to having more time to work on his hobbies and activities with his family. 
6.  Adjournment
Councilmember Michael Mathie moved to adjourn at 8:40 p.m.  Motion seconded by Councilmember Fran Washburn.  All were in favor.  Meeting adjourned. 
Approved this 9th day of January, 2018         Emalee H. Curtis, Monroe City Recorder 

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