Notice is hereby given that the Monroe City Council will meet on Tuesday, June 9, 2009 at the Monroe City Hall, 10 North Main Street, which meeting shall begin promptly at 7:30 p.m. The agenda shall be as follows. The order of business may be changed as time permits.

The regular meeting of the Monroe City Council was called to order at 7:30 p.m. by Mayor R. Kirt Nilsson. The Pledge of Allegiance was led by Recorder Emalee Curtis. Prayer was offered by Councilmember Troy Torgersen.

Councilmembers commented they were happy Councilmember Vigil is now well enough to attend council meeting. She was missed during her illness.

Present:

Mayor R. Kirt Nilsson

Councilmembers Troy Torgersen, Warren Monroe, Jean Vigil, Lamar Ogden, Ed Oldroyd

Recorder Emalee Curtis

Public Works Superintendent Devin Magleby

Citizens:

Karson Nilsson

Kraig Nilsson

Kamelle Gleave

Oscar Winget

Chad Hunt

Councilmembers reviewed the minutes of the May 26, 2009 Monroe City Council Meeting.

Oscar Winget complimented Monroe City Cemetery Sexton Bill Walters on the fine condition of the cemetery during Memorial Day.

Karson Nilsson approached the council requesting approval of his Eagle Scout Project which would be to finish the railing on the handicap ramp ( prime and paint) and clean up the ramp area where there are some exposed rough rock surfaces leading to the downstairs door.

Councilmember Oldroyd commented that Jerry Marsh donated some primer and suggested using a Scotch Bright pad prior to using the primer and painting the railing. He suggested consulting with Jerry Marsh to make sure the job is done correctly. Karson plans to begin this project soon and have it completed prior to July 24^th. Bob Lee told him that the city already has the needed materials for completing this project.

Councilmember Vigil signed approval for his Eagle Scout Project proposal.

Planning Commission Chairman Kamelle Gleave presented the following recommendations from the planning commission meeting held May 27, 2009:

(i) Steven L. Manley- "Manley Trucking" home office at 115 East 400 North

Mr. Manley has been driving truck for years. Approving this business license won’t change anything he has been doing at this location. He is asking for a home office business license to satisfy his employer’s requirement that he has a business license in order for him to keep working for them and keep Worker’s Compensation Insurance in force.

(ii) Marla Hall, "Krimps Body Jewelry", home office at 90 North 300 West

Ms. Hall would like a business license for a home office so that she can purchase merchandise wholesale to sell over the internet. She also purchases damaged jewelry and repairs it to resell.

No customers will go to either home, and the residential nature of the neighborhood will not be changed by granting these conditional use business licenses.

The planning commission recommended that the city council approve both conditional use business licenses for home offices.

Chairman Gleave explained that the planning commission reviewed a proposal submitted by James Holmes to divide a lot he owns, adjacent to his home, to allow him to sell just the home adjacent to his home, with the minimum square footage. He will not be creating an illegal lot by dividing this property. He wants to retain ownership of the rear portion of the property because no one can get financing for the home and large acreage lot. This property will be landlocked, and will not be a new building lot. Mr. Holmes has access to this land through his home property. Following review of the survey plat, the planning commission recommended that the city council approve this request.

Councilmembers discussed questions on possible future uses of this landlocked parcel. They reviewed the survey plat. This request falls under the city’s land use ordinance single lot split requirements. Mr. Holmes has complied with the requirements, including paying the development review fee.

Mayor Nilsson convened the City of Monroe Municipal Building Authority public hearing to order. He explained that the members of the city council are also the governing board of the building authority.

The purpose of tonight’s public hearing is to adopt the 2009-2010 fiscal year budget for the building authority.

The budget includes payment to the building authority from the city’s general fund to provide for payment of debt service on the city’s fire station. In 2004 the city received a $350,000 Community Impact Board grant and a loan of $150,000 to construct the new fire station. The terms of the revenue bonds require annual payments which began January 1, 2006. The interest rate charged on the bonds is 2.5%.

The principal payment due in 2010 is $7,000 with interest of $3,150 for a total bond payment of $10,150.

Mayor Nilsson adjourned the building authority public hearing back to the regular city council meeting.

(A) Resolution 6-02-2009 adopting 2009-2010 Monroe City Budget and certified tax rate

Mayor Nilsson called the Monroe City budget public hearing to order.

Recorder Curtis explained that the property tax (certified tax) worksheets were received after 4:00 p.m. this afternoon, after the copies of the budget and budget message were printed.

The actual certified tax rate for determining revenues from property tax resulted in an additional $3,550.00 of revenue to the general fund.

Councilmembers made suggestions as to where this additional property tax revenue should be budgeted for expenditure.

Councilmembers determined that the additional revenue from property taxes should be put into the city’s capital projects fund to be used for rainy day future general fund needs.

The budget message was reviewed.

Former Councilmember Oscar Winget asked if the city had plans to hire a recreation director. Councilmember Torgersen answered that hiring a full time recreation director is not something the city can afford, however, the city has solicited proposals from several universities to see if we might hire an intern to supervise youth recreation programs and look for grant opportunities to help fund finishing the park expansion. We only received one answer to our request for a summer intern, and this applicant had no experience in the recreation field.

The supplier for the new playground equipment has been contacted to instruct the city on the proper way to install this equipment. The goal is to have this completed as soon as possible.

Councilmember Monroe asked that the budget message be amended to include information about $10,000.00 included in the electric budget for a feasibility study for a new hydro plant on the Cold Springs line and first left hand fork.

The final budget and tentative budget are the same except for adding $30,000 for the drainage project bond payment from Class C funds and the additional $3,550.00 from property tax revenues.

Councilmember Vigil commented how the city’s operations have changed from when she was city recorder. Monroe City’s budget is now a big business operation.

Monthly financial reports will be monitored to make sure that revenue projections will meet funding requirements as stated in the adopted budget.

The proposed amendments to the current year budget are outlined in detail in the budget resolution. Shown are additional revenues and expenditures by department. Any unexpended general funds may be transferred to that department’s capital project fund for future projects.

Mayor Nilsson reported on a meeting that was held with city employees. He explained the council’s desire to continue to pay all of the health insurance premiums for employees, however, with the tight economic times, the council is recommending a 1% salary increase this year rather than 3% as in the past. The mayor and councilmember’s salaries remain the same as the previous year.

Councilmembers commented that it is amazing the city didn’t have to trim budgets for next year. Care will have to be taken to track revenues and expenses as the year progresses to make sure that actual revenues meet budget projections.

Councilmember Torgersen asked that the ordinance document be corrected as there are two sections numbered 5. This will be done prior to the mayor signing the ordinance.

Public Works Superintendent Magleby visited with Fred Houston of the Forest Service. They plan to begin work on the canyon road by July 1^st. City crews located the penstock. The shallowest spot is 13". The penstock is steel with concrete on the outside. The lowest the forest service crews will be digging is 6" so it should not interfere with our penstock.

Several members of the council met with the county today and received information about addressing changes in Monroe. There are approximately 264 address changes being proposed in order to conform to new addressing grids and have more accurate addresses especially for emergency response. Letters of notification to affected properties will be sent out the first part of July, then the changes will become effective after that date.

There will be an official dam inspection on June 24^th at 11:30 a.m. at the debris basin. Devin invited any councilmembers who are interested to be at the inspection. There was a discussion on the city’s previous remediation efforts at the debris basin. We installed fencing to keep wheelers off the dam and have reseeded part of the area to stabilize soils on the dam.

7.  Department business - reports and concerns - Law enforcement concerns

Department reports:

Councilmember Oldroyd talked with David Church, the city attorney, regarding the city’s liability regarding rocks individuals put in the borrow area adjacent to the city’s roadway to keep traffic from cutting the corners. The city is only liable if the city places the obstacles. The city might want to notify individuals that they may be liable for damages if an accident were to occur because of their obstruction of traffic.

He would like to get a meeting with some local skate board youth and Camille DeMille to meet and discuss possibilities for development of a skate park in the city.

The easements have been recorded for the irrigation improvement project. One individual didn’t agree so the project will bypass this property. The new route will be on the city right of way. This new plan may possibly reduce the amount of piping and add more roadway repairs.

Councilmember Vigil expressed appreciation to everyone for taking care of her council business during her long illness. She appreciates everyone’s support and concern for her.

Councilmember Monroe will be attending the National American Public Power Association convention in Salt Lake City next week.

UAMPS notified the city that we were awarded the bids on two surplus property items a notebook computer and office chair.

Plans are to have the playground equipment installed soon.

No new information has been received on cost estimates for skate park equipment.

Mayor Nilsson opened a bid submitted for city surplus property. Rod Wanlass’ bid is $105.00 for a steel cabinet. The minimum amount set by the council was for $100.00.

Approved this 23^rd day of June, 2009

______________________________

Emalee H. Curtis, City Recorder