Minutes

PLN 6 21 2016 MINUTES

MINUTES
MONROE CITY PLANNING COMMISSION MEETING
JUNE 21, 2016
 
Notice is hereby given that the Monroe City Planning Commission will meet on Tuesday, June 21, 2016 at the Monroe City Hall, 10 North Main Street, which meeting shall begin promptly at 7:30 p.m.
 
7:30 p.m.
1. Chairman Bart Lee conducting - The regular meeting of the Monroe City Planning Commission was called to order at 7:30 p.m. by Chairman Bart Lee. Prayer offered by Commissioner Paula Roberts.
 
Present:
Chairman Bart Lee
Commissioners:
Justin Peterson
Joyce Barnson
Paula Roberts
Bill Mecham
Michael Mathie
City Recorder Emalee Curtis
 
Citizens:
Wes and Sharla Marshall
Kevin and Deborah Cherry
Matthew Crane (Cleary Building) 435-669-0818
Aaron Hessey (by phone)                                          
 
2. Approval of minutes of previous meeting of May 17,  2016. 
The minutes of May 17, 2016 and June 21, 2016 will be approved at the July meeting.
 
3. Citizen comments
There were no comments tonight.
 
4. Proposed approval of building permit for a garage larger than 1,400 square feet submitted by Wes and Sharla Marshall
Wes and Sharla Marshall presented the commission with a building permit request for a garage larger than 1,400 square feet. The city’s land use ordinance requires planning commission review and approval for any outbuilding larger than 1,400 square feet.
 
Wes and Sharla informed the commission that the building will be used as a garage and personal storage and a shop. It is about 1,580 square feet and 26' high. There won’t be any utilities installed in this structure.  
 
Following further discussion and review of the proposed use, set-backs, etc. the planning commission indicated approval and the building permit was signed by Commissioner Lee.
 
5. Proposed approval of a building permit for a garage larger than 1,400 square feet submitted by Cameron Richens
The next order of business was review of a proposed building permit for a garage/shop submitted by Cameron Richens. He was represented by the contractor for the building, Matthew Crane. The height and set backs for this building are ok. There are no plans at this time to install any utilities in this structure. It is located on a separate lot owned by Mr. Richens.  The set back is well away from the street.
 
Commissioner Barnson asked if the neighbors should be notified when the city receives a request for a larger building?  Could it be denied if the neighbors object?
 
Commissioner Lee said that his opinion is that the reason for planning commission review is to determine appropriate uses in the zone where it is to be built. That the set-backs- fire tolerance- height - other building and zoning codes are met.
 
Commissioner Mathie asked if the city had any specific standards for approval or denial of this type of building permit?  It was determined that this issue will be on the next planning commission meeting agenda for further discussion.
 
The commission agreed to approve the building permit for Cameron Richens for a garage larger than 1,400 square feet. Commissioner Lee signed the building permit.    
 
6. Proposal to add a roof to an existing patio. Side yard set back is shown as 4". Submitted by Kevin L. Cherry. Property located at 508 West 800 South.
Mr. And Mrs. Cherry met with the commission. They have submitted a building permit to add a roof to an existing patio. The side yard set back is shown as 4 feet on one side and 10 feet on the other side, which was a permitted set back at the time the patio was built. Since then the zoning ordinance has changed to require a 10 foot side yard set back on both sides of the main structure.
 
Mr. Cherry explained that when the patio was built, he installed pillars with plans to put on a roof when he could afford it. Mayor Nilsson asked for the planning commission’s review of this building permit before he would sign it. 
 
The opinion of the commission is that the patio was compliant when it was built, and the property owners should be able to complete the structure by adding a roof to it as was originally planned. No run-off will go onto their neighbor’s yard. The roof is mainly for shade on the patio.
 
Commissioner Lee signed the permit and will inform the mayor of the planning commission’s recommendation. 
 
7. Proposed conditional use business license for a mobile ice cream truck sales submitted by Aaron Hessey
The commissioners reviewed Mr. Hessey’s business license application for a  mobile ice cream truck sales business in Monroe.  Mr. Hessey is still at work. Commissioner Lee called him on the phone to answer questions the planning commission had regarding his application for a business license for a mobile ice cream truck sales.
 
Mr. Hessey is the owner and only employee of this business. He will be the driver of the remodeled Econo-Line Van. There will be flashing lights both front and back and a slow moving vehicle sign. He will be taking various routes through town as he sees how it goes. He doesn’t need a food handlers permit as the ice cream is pre-packaged. He plans on being in town three nights a week during the summer time. There will be music playing and the brand of ice cream is “Farr’s”.
 
Commissioner Mathie asked that since his sales will be in the residential area, does he need a conditional user permit? Door to door vendors in Monroe City are only issued a business license.
 
It was determined that the planning commission recommends that the city council approve a business license for a mobile ice cream truck sales to Aaron Hessey at their next city council meeting.  
 
9. Adjournment
Commissioner Peterson moved to adjourn at 8:20 p.m. Motion seconded by Commissioner Roberts. All were in favor. Meeting adjourned. 
APPROVED THIS 20th DAY OF SEPTEMBER, 2016    
 EMALEE H. CURTIS                              MONROE CITY RECORDER

5 17 2016 Monroe City Planning Commission Minutes

MINUTES
MONROE CITY PLANNING COMMISSION MEETING
MAY 17. 2016
 
7:30 p.m.
1. Chairman Bart Lee conducting - Meeting called to order.  Prayer
The regular meeting of the Monroe City Planning Commission was called to order at 7:30 p.m. by Chairman Bart Lee. Commissioner Paula Roberts offered the opening prayer.
 
Chairman Lee welcomed the newly appointed member of the planning commission. Bill Mecham will serve on the commission to fill Cory Sorensen’s unexpired term.
 
Present:
Bart Lee, Commission Chairman
Commissioners: Michael Mathie, Paula Roberts, Joyce Barnson, Justin Peterson, Bill Mecham
Emalee Curtis, City Recorder
 
Citizens:
Mike Ginsburg
Jacob Fulkerson
Kristi Hurd
Guy Hurd
Steven Weeks
 
2. Approval of minutes of previous meetings 
Commissioner Barnson moved to approve the April, 2016 planning commission minutes with two corrections. Motion seconded by Commissioner Peterson. All were in favor. Motion carried. 
Two corrections: Pages three and four: change “their” to “there” on both pages. 
 
3. Citizen comments
None.
 
4. Conditional Use Business License located at 133 W 500 S “Rymar Custom Guns”
Submitted by Guy D. Hurd and Jacob D. Fulkerson
Mr. Jacob Fulkerson met with the commission.  The main focus of the custom portion of their business will take place in a building already on the property. The material they use for coating guns, etc. was designed by the military. It can be applied to almost anything as long as it is prepped properly. They do not have a federal arms license issued by the government but are in the beginning stages of applying for license to manufacture firearms. Most weapons are military style weapons and are the most popular types for this coating. 
The shop will be in an existing building. It is a 20x30 pre-fabricated  metal building. Plans are to put up a sign and install security cameras and security lights. The business may eventually both sell and coat customer’s weapons. This is a ceramic base coating that can be used on ATV’s and car parts.
 
There is a huge market and they will basically be meeting the demand.
Kydex is a composite plastic that is heated and molded into shape. Pistol holsters can be customized for any type of pistol. Major use by law enforcement as the material is designed for protection of the weapon.
He answered safety questions.  No parking issues.
 
Commissioner Peterson moved and Commissioner Barnson seconded a motion to recommend that the city council approve this conditional use business license. All were in favor. Motion carried. 
 
5. Steven Weeks - questions on new house 
There is a question on the turn around area for his new house. Flag lot rules were reviewed. Steve  showed that the drive way is 338' long. The commission reviewed the property area. Steve  explained there will be a drive around driveway. His address will be 471 South 300 East. There was a discussion about the reason for the turn around area (cul de sac) is to allow emergency vehicles the ability to turn around. Steve said he had plenty of property. His shop is over-sized     50 x 56 - 2,100 square feet connected to the house. 
 
Mr. Weeks said that he will make sure he will have the cul de sac as required.
 
6. Proposed Annexation - Jared Peterson
Jared hasn’t brought in the final plan and revised petition for annexation form for his annexation yet. 
 
7. Proposals for a Monroe City Noise Ordinance
The planning commission reviewed conditions for approval for a noise permit.
 
The draft Noise Ordinance considered several options for this type of ordinance. They would like to keep it simple. Make sure that the ordinance states that the permit must be approved by the mayor.
 
Commissioner Barnson said that she has done some research. Santa Clara’s ordinance includes a section on enforcement of the ordinance. There is some good information in their ordinance. 
 
Commissioner Mathie would like any penalty to be an infraction, not a misdemeanor. The enforcement and penalty should be included in the ordinance. 
 
8. Adjournment
 Commissioner Roberts moved to adjourn at 8:40 p.m. Motion seconded by Commissioner Barnson. All were in favor. Meeting adjourned.
 
 
APPROVED THIS 19TH DAY OF July, 2016
 
Emalee H. Curtis
Monroe City Recorder 

3 15 2016 Monroe City Planning Commission Minutes

MINUTES 
MONROE CITY PLANNING COMMISSION
MARCH 15, 2016
 
Notice is hereby given that the Monroe City Planning Commission will meet on Tuesday, March 15, 2016 at the Monroe City Hall, 10 North Main Street, which meeting shall begin promptly at 7:30 p.m.
 
7:30 p.m.
1. The regular meeting of the Monroe City Planning Commission was called to order by Chairman Bart Lee at 7:30 p.m. 
 
Prayer was offered by Commissioner Justin Peterson. 
 
Present: 
Commission Chairman Bart Lee
Commissioners:
Joyce Barnson
Paula Roberts
Justin Peterson
Cory Sorensen
Michael Mathie - excused
City Recorder Emalee Curtis
 
Citizens:
Brady Rich
Peggy Twitchell
Deborah Wheeler 
Kim and Connie Cody
Tom Anderson
 
Approval of minutes of previous meeting: 
Commissioners reviewed the minutes of the February 16, 2016 planning commission meeting.
 
 
Commissioner Paula Roberts moved to approve the minutes of the February 23, 2016 commission meeting as corrected. Motion seconded by Commissioner Justin Peterson. All were in favor. Motion carried.  
Page 1: Delete duplicate listing of Commissioner Joyce Barnson seconding a motion.
         
2. Citizen Comments 
No comments tonight.
 
3. Proposals to divide property: Sketch plans:
A. Jensen Family - Proposal to divide Norris Jensen property-1-M4A-31
Jensen family. Peggy Twitchell said that her family is considering dividing her        parent’s property. They don’t have a firm plan on how to divide it yet. She was told that the division must meet the city’s minimum requirements for lot size and frontage and bring a sketch plan to the commission then have the property surveyed and have a recordable plat approved by the city. Then record it with the county recorder. 
 
B. Stephanie (Judd) Brady Rich Proposed division of 1-M15-21
Brady Rich brought in several sketch plans for commission review. He also hasn’t decided for sure how he wants to divide the property he is purchasing.  He was told the same thing, to bring a final sketch plan to the commission prior to having the property surveyed to make sure his plans meet city requirements. 
 
The planning commission and city council can’t give approval until they are sure all requirements are met and the final surveyed plat can then be approved and recorded.
 
4. Proposal for a Conditional Use Business License for “ACES” Anderson -Cody-Equipment Storage submitted by Tom Anderson, Kim and Connie Cody for property located at 701 South Jones South Jones Road 
 
This subject was placed on an amended agenda. Kim Cody reported to the commission that he is about 90% finished with cleaning up the property. They have also purchased the adjacent property. They are requesting approval for a conditional use business license for a RV storage facility. There will be a key pad lock and it will be fenced for a secured area. They hope there is a market for this type of business.
 
The business will mainly be for big boats and RV storage. There will be both inside and outside storage offered.  Plans are to grade the property and construct a small retention basin for any storm water run-off. They had a similar business in Provo. They might bring in other small businesses in the future. 
 
The commission reviewed the zoning for this property. It is in the flood zone, a portion is in the source protection zone and is also zoned light industrial. Mr. Cody and Mr. Anderson are aware of the zoning requirements and will follow them. 
 
A motion was made by Commissioner Paula Roberts to recommend that the city council approve the conditional use permit as outlined tonight. Motion seconded by Commissioner Cory Sorensen. All were in favor. Motion carried.
 
The next City Council meeting will be April 12Tth at 7:30 p.m.  
 
Members of the planning commission said that they are glad to have the property put to good use and cleaned up. 
 
Commissioner Bart Lee reported that the city council appreciates all the work the planning commission has done to update city ordinances and policies.  
 
5. Consideration of Enforcement Policy for Monroe City’s Land Use Ordinance and Nuisance Ordinance(amendments to Monroe City Nuisance Ordinance 
 
Commissioner Lee informed the commission that when he met with the city council last week, they liked the idea of charging a $25.00 and $100 service fee for non-compliance of the ordinances. The commission gave a final review of the proposed enforcement policy and it will be presented to the city council for their final review. 
 
The planning commission will begin writing a noise ordinance for the city at their next meeting. One concern is how to exempt certain activities. Might a special event permit be required? Should it include the time for week days and holidays?
 
Mike Ginsburg of Mystic Hot Springs will be invited to the next commission meeting as we discuss a noise ordinance. 
 
6 Adjournment
Commissioner Joyce Barnson moved to adjourn at 9:10 p.m.  Motion seconded by Commissioner Paula Roberts. All were in favor. Meeting adjourned. 
 
 
Approved this 17th day of May, 2016
Emalee H. Curtis
Monroe City Recorder 

2 16 2016 MINUTES MONROE CITY PLANNING COMMISSION

MINUTES
MONROE CITY PLANNING COMMISSION MEETING
FEBRUARY 16, 2016
7:30 p.m.
1. Chairman Bart Lee conducting - Meeting called to order - Prayer - Approval of minutes of previous meeting 
Prayer was offered by Commissioner Paula Roberts.
 
Commissioner Joyce Barnson moved to approve the minutes of the January 16, 2016 planning commission meeting with minor grammar and spelling  corrections. Motion seconded by Commissioner Paula Roberts. All were in favor. Motion carried.  
 
Present:
Commission Chairman Bart Lee
Commissioners: 
Joyce Barnson
Paula Roberts
Justin Peterson - excused
Cory Sorensen - excused
Michael Mathie
City Recorder Emalee Curtis
 
Citizens
Michael Ginsburg
Holly Fillmore
 
2. Review Parsons/Jensen Minor Subdivision Plat Amendment
Commissioner Paula Roberts moved to recommend city council approval of the amended plat for the Parsons/Jensen Minor Subdivision with required signatures on the Mylar copy. Motion seconded by Commissioner Joyce Barnson. All were in favor. Motion carried.  The next city council meeting will be on February 23rd.
 
Mike Ginsburg asked the commission about their progress in writing a noise ordinance. He was told he would be notified so he could have some input on the ordinance. He is planning a concert on Memorial Day and really like for it to be adopted by then. 
 
Commissioner Lee told him that once the commission completes the enforcement policy, the noise ordinance will be the next order of business for the planning commission’s consideration. 
 
3. Consideration of enforcement policy for Monroe City’s Land Use and Nuisance Ordinance
Commission Chairman Bart Lee led a discussion about including a stricter penalty  for non-compliance of the city’s nuisance and land use ordinances. The commission may include “noise” as part of the nuisance ordinance.
 
Commissioner Barnson shared an example of steps to follow for notification and  follow through to take care of the issue. There was a sample notification letter from Everett Washington.
 
Commissioners discussed possibly having an initial courtesy notification, indicating the infraction, the fine, the deadline for compliance. This should be followed up with a formal letter then the third notice sent certified mail or hand delivered stating every day they remain non-compliant the fee goes up each day. The commission discussed the time frame for notification, the amount of the fine and whether it should be an infraction or a class c misdemeanor. 
 
Chairman Lee will meet with the city council next week to see how they want to handle notification and fines. 
 
The planning commission was asked to bring a draft amended nuisance ordinance to the next planning commission meeting in March. 
 
4. Adjournment
Commissioner Joyce Barnson moved to adjourn at 9:07 p.m. Motion seconded by Commissioner Paula Roberts. All were in favor. Meeting adjourned. 
MINUTES APPROVED THIS 15TH DAY OF MARCH
EMALEE H. CURTIS, MONROE CITY RECORDER 
 
 
 
 
 
 

1 19 2016 Monroe City Planning Commission Minutes

MINUTES
MONROE CITY PLANNING COMMISSION MEETING
JANUARY 19, 2016
7:30 p.m.
 
1. Chairman Bart Lee conducting - Meeting called to order - Prayer - Approval of minutes of previous meeting 
 
Chairman Lee welcomed everyone to the meeting. The meeting was called to order at 7:30 p.m. by Chairman Bart Lee. Prayer was offered by Commissioner Peterson. Commissioner Lee said that the commission will miss Commissioner Leon Stewart. Cory Sorensen was welcomed as a new member of the planning commission.  Commissioners were encouraged to study the handbooks handed out tonight to get a better understanding of the role of the planning commission. Commissioner Lee informed commission members that there are no bad questions and he would like everyone’s opinion prior to making any decisions. If more information is needed, an item on the agenda can be tabled. The city council has asked the commission to continue to work on penalties for non-compliance with city ordinance, a noise ordinance and possible suggestions about the 24th of July parade. 
 
The minutes of the December 15, 2015 planning commission meeting were  reviewed.
 
Commissioner Barnson moved to approve the minutes of the December 15, 2015 planning commission meeting as submitted . Motion seconded by Commissioner Peterson. All were in favor. Motion carried.
 
Present:
Commissioners: Bart Lee, Justin Peterson, Paula Roberts, Joyce Barnson, Cory Sorensen, Michael Mathie
Recorder Emalee Curtis
Deputy City Recorder Allison Leavitt
Alan Thompson
Jason Schriber
Danny Barney
Richard Clark   
 
2. Welcome new members of the planning commission - select chair and vice- chair for 2016 
Commissioner Bart Lee explained that last January he was elected vice- chair with the understanding that he would become chairman this January. The commission now needs to select a vice- chair. Commissioner Barnson commented that Commissioner Peterson has the most experience on the commission. Following a discussion, Commissioner Peterson accepted the appointment of vice-chairman of the Monroe City Planning Commission. 
 
3. PUBLIC HEARING: The purpose of the hearing is to accept public comments concerning proposed amendments to the Monroe City Land Use and Development Regulations Proposed changes include, but are not limited to the following: (1) Deleting all of Chapter 8 - Regulations pertaining to youth homes. (2) Amending Chapter 10-1004; Chapter 11-1104; Chapter 12-1205; Chapter 13-1307 regarding side yard requirements in all zones. (3) Amending Chapter 10-1003 and Chapter 11-1103 regarding area requirements for residential homes.  
 
Commissioner Barnson moved to close the regular meeting and open the public hearing. Motion seconded by Commissioner Peterson. 
 
The public hearing opened on January 19, 2016 at 7:40 p.m.
 
There were no comments expressed by the citizens in attendance. 
 
Commission Chairman Bart Lee asked the council to suspend the rules and forego reviewing the proposed amendments, as the commission is aware of the proposed land use ordinance amendments.  
 
A motion was made by Commissioner Peterson seconded by Commissioner Barnson to close the public hearing and recommend that the Monroe City Council approve the land use amendments at a public hearing during their next council meeting. All were in favor. Motion carried.   
 
4. Morrison - review change of property lines
Scott and Ross Morrison submitted a drawing showing the division of their mother’s property which will be added to Ross Morrison’s lot. They have deeded property from lot 1-M17-33 to lot 1-M17-32. This will not create a new building lot only add acreage to Ross’s property. This could not be finalized by the commission at their last meeting, as they were not listed on the agenda. The commissions at their last meeting stated that they did not see any problem with the property division and it would be addressed at the next planning commission meeting. 
 
 Mr. Scott Morrison brought in a drawing showing the new property lines. The commission did not see any problems with the request. There is no need for this to go to the council as they have already recorded the new deed. 
 
5 Review Conditional use business licenses 
(A) “Electric Bird Studios”( Audio and Video Production) at 195 South 200 East submitted by Jason Shriber, Danny Barney, Richard Clark
The partners for this new business explained that they are taking the existing garage and making it a storage area for their equipment. Plans are to build on to the surrounding with handicap access and soundproofed.
The owners will be the main occupants and there may be periodic UPS deliveries.    They are trying to improve the property with something useful. They realize that soundproofing is vital. They will work out the electrical issues with the city.  
 
A motion was made by Commissioner Roberts, seconded by Commissioner Peterson to recommend that the city council grant approval for the above conditional use business license. Once the addition and remodeling is competed this business will need to fill out the fire safety form. All were in favor. Motion carried.  
 
The next city council meeting will be on January 26.
 
(B) “Metal Petals” (Ornamental Welding) and “Machine Doctor” small equipment repairs located at 10 South 300 West submitted by Alan Thompson
Mr. Thompson is going to utilize the outbuildings on his property. The ornamental welding business will be to make lawn decorations out of old horseshoes. He is setting up a web site for sales of this project.  The second conditional use business application is to permit him to repair small equipment such as lawn and garden equipment and also make repairs to farm irrigation equipment. There should not be any parking issues as he only expects one or two customers at a time.  He has two outbuildings, a shop and a 2 car garage. He has already done upgrades to his power. There won’t be any long term storage on the property. He will be mindful of his neighbors when repairing chain saws, etc. 
 
A motion was made by Commissioner Peterson seconded by Commissioner Barnson to recommend that the city council approve both conditional use business licenses submitted by Mr. Johnson. All were in favor. Motion carried. 
 
6. Annual open and public meetings training
Recorder Curtis distributed handouts with information about the state’s Open and Public Meetings rules. She outlined parts of the rules and encouraged commissioners to keep the handout for future reference when they may have questions about these rules.
 
7 Consideration of Enforcement Policy for Monroe City’s Land Use Ordinance
There was a lengthy discussion regarding penalties for non-compliance with the city’s land use and nuisance ordinances.  An administration fee may be implemented for sending a letter of noncompliance rather than charge a penalty.
 
There was also discussion regarding trespassing on city property (side of roadway). 
The main goal is trying to get their attention and ask for compliance. It was suggested beginning with a small fee, then determine where to go from there. The city now has ordinances with no teeth for compliance. 
 
Commissioners were asked to do some research about what to put in the original contact letter. If they comply should the fee be waived?
 
We need to come up with the steps to take, then have the city council adopt the policy.
 
Each commissioner was asked to write a draft contact letter and have suggestions for the next meeting.
 
A copy of the city’s nuisance ordinance will be emailed to each member of the planning commission. 
 
The next planning commission meeting will be on February 16th. 
 
8. Adjournment
A motion was made by Commissioner Barnson seconded by Commissioner Sorensen to adjourn at 8:55 p.m. All were in favor. Meeting adjourned. 
 
An afterthought was to consider adding a definition of trespass in either the land use ordinance or the nuisance ordinance or both. 
 
 
 
Approved this 16th day of February, 2016
 
Emalee H. Curtis
Monroe City Recorder

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