Minutes 4 21 2015 planning.pdf
MONROE PLANNING COMMISON MEETING
JANUARY 28, 2015
1. Meeting called to order by Chairman Leon Stewart: The regular meeting of the Monroe City Planning Commission was called to order at 7:30 p.m. by Chairman Leon Stewart. Prayer was offered by Commissioner Bart Lee.
Chairman: Leon Stewart
Excused commissioner Justin Peterson
Commissioner Stewart welcomed Joyce Barnson as new member of planning commission. She was welcomed and encouraged if she had any questions to feel free to visit with other board members for assistance.
Commissioners reviewed the minutes of the planning commission meeting held November 25, 2014.
Commissioner Bart Lee moved to approve the Monroe City Planning Commission meeting minutes of November 25, 2014 with corrections. Motion seconded by Commissioner Kamelle Gleave. All were in favor. Motion carried.Corrections: Add Commissioner Kamelle Gleave as being present- Page 2 paragraph 3 correct the spelling with the name Willden
2. Selection of Chairman and Chairman Pro Tempore for 2015
Commission had a discussion on selection for 2015 planning commission chairman. Leon Stewart, current chairman, explained that he was unsure if he would continue to be a member of the commission for the following year. With that in consideration Commissioner Gleave moved to reappoint Chairman Leon Stewart as Monroe City Planning Commission and Commissioner Bart Lee as Chairman Pro Tempore for the calendar year 2015. Motion was seconded by Commissioner Joyce Barnson. All were in favor. Motion carried.
3. Conditional use business license-amend- Monroe Storage- 725 S. Jones Rd-Construct 20 additional storage units by Kim and Conna Chapman:
After reviewing the drawing and what is on the ground the application appears to be a straight forward request. Discussion on this proposal, Bart feels it appears to be finishing what was started; Kamelle would like to have on the application how many units will be added. After further discussion it was discovered that the number of units was addressed on the building plans.
Commissioner Kamelle Gleave moved that the commission recommend that the city council approve the amended conditional use business license for an additional 20 units at Monroe Storage located at 725 S Jones Road. Motion seconded by Commissioner Bart Lee. All were in favor. Motion carried.This item of business will be on the February 10, 2015 city council meeting agenda.
4. Conditional use business license- “Stampressions” submitted by Ashley Bergum- located at 365 N 100 W
Commission reviewed and discussed business license submitted by Ashley Bergum. Commissioner Stewart verified that a safety inspection form was completed and Commissioner Gleave asked if Bergum owned the house, which she does.
Commissioner Bart Lee moved that the commission recommend that the city council approve theconditional use business license for Stampressions located at 365 N 100 W. Motion seconded by Commissioner Kamelle Gleave. All were in favor. Motion carried. This item of business will be on the February 10, 2015 city council meeting agenda.
5. Commission research assignments- proposed land use ordinance amendments
The planning commission met with the city council January 27th to review the land use ordinances. After talking with them the planning commission decided to proceed first with addressing the current fence ordinance.
Bart did not want to start completely over again but felt like a review of the issues facing the commission needed to be discussed to bring Joyce up to speed. The commission spent some time explaining to Joyce what the commission has been in the process of trying to accomplish.
There was a discussion about how to enforce the ordinance and include violations- they want the violation to be standard and simple for everyone to understand- this could be noted with a number which then just the number would be referred to in each land use ordinance. Also they feel like conditional use building permits need to be reviewed occasionally to make sure what the owners were given permission for is actually what was done on the ground.
Fencing Ordinance Discussion:
Main concern right now is that the current fence ordinanceis too difficult to understand and enforce. Main concern is how far back property owners need to have a fence that is over four feet tall and view obscuring.
Right now the 30 footsetback comes from the setback for the house if you have a corner lot- the lot then has two frontages to be addressed.
Bart presented the idea of a triangle formula to determine setback for fences. Leon presented a set footage measurement as a standard set back. There was a lot of discussion on pros and cons of all ideas. Bart feels like the ordinance we have right now needs to be totally redone.
Special issue facing a fence ordinance in Monroe is that the roads are not all the same width; we have a lot of blocks with houses on corner lots with a large area of vacant ground in between homes and properties with more than one driveway access.
Other issue to be determined is shrubs, trees, which a building permit is not required, and do we want to make a list of what type of building materials could be used to construct a fence.
After discussion the commission made a list of what they need to clarify in the new ordinance.
List to clarify:
What constitutes visibility?
Height to be engineered
Add language in ordinance in reference to retaining walls
Different rule if there is a present sidewalk
Do we want to look at each situation individually and make decision?
What constitutes fence hedge- living or manmade.
Define road way – drive way – or access.
Want it to be enforceable – fair- understandable
Leon asked Bart straight out if he feels like the triangle could be written that any one coming in could understand the ordinance. Leon like the triangle but thinks the foot measurement makes more sense to common people. Bart is not locked on triangle because all roads are not the same size in Monroe.
Leon asked each board member to take the current fence ordinance -rewrite it -make notes- do trial run measurement onmultiple properties in Monroe– put their idea in practice and see if one size fits all or if we need to go in another direction. Safety first concern –infringe on property owner- understandable. Come with their results to the next commission meeting.
Commission set the next meeting for February 25, 2015 at 7:30pm
Commissioner Kamelle moved to adjourn meeting at 9:13 pm. Motion seconded by Commissioner Joyce Barnson. All were in favor. Motion carried. Meeting adjourned.