Minutes

9 28 2011 Monroe City Planning Commission Meeting Minutes

MINUTES

MONROE CITY PLANNING COMMISSION MEETING

SEPTEMBER 28, 2011

 

7:30 p.m.

1.  Meeting called to order by Chairman Kamelle Gleave

The regular meeting of the Monroe City Planning Commission was called to order at 7:30 p.m. by Chairman Kamelle Gleave. Prayer was offered by Commissioner Jim Holmes.

Commissioners reviewed the minutes of the August 17, 2011 planning commission meeting.

A motion was made by Commissioner Bart Lee seconded by Commissioner Jim Holmes to approve the minutes of the August 17, 2011 planning commission meeting as submitted. All were in favor. Motion carried.

Present:

Chairman Kamelle Gleave

Commissioners Bart Lee, Jim Holmes, Troy Torgersen

Excused: Commissioners Pat Lee and Leon Stewart are both out of town tonight.

City Recorder Emalee H. Curtis

Citizens:

Darin Robinson, Jones & DeMille Engineering

John Hunt, Director, Sevier County Emergency Services

Alisha Bigelow

David LeBaron

Devin Woolsey

Commissioner Gleave reported that the city council approved the request to build a dance studio that the planning commission reviewed last month.

Members of the city council asked Commissioner Gleave to tell the commission of their appreciation for their efforts and hard work in behalf of the city.

2. CONDITIONAL USE APPLICATIONS:

A. Sevier County/Monroe City EMS/Shop building located at approximately 615 South Main - located in the Monroe City Source Protection and Flood Zone

John Hunt, Sevier County EMS Director and Darin Robinson, Jones & DeMille Engineering met with the planning commission.

Darin explained that early this spring Sevier County determined there was a need for an emergency services (ambulance) building in this end of the county. Mr. Hunt and Commissioner Gordon Topham met with the city council regarding such a project. Following a discussion, the county and the city decided that it would be in the best interest of both the city and the county to form a partnership and construct a EMS/city shop building on city owned property. This joint project would be a county project, with the city participating in 1/3 of the costs for the shop portion of the building. The city agreed to provide the property as in-kind participation. Both the city council and county commission decided that 615 South Main would be the ideal location for the building, because of its proximity to the city yards and ease of access to main street for the ambulance. Plans were to design the wastewater (septic tanks) with a sealed system. When the county applied for a building permit from the city, it was discovered that a conditional use permit is required in this zone. The building has been designed, funding approved and a wastewater permit with the leach lines not within the source protection zone has been verbally approved by the local health department.

The Sevier County Building Authority then filed an application for funding this project to the Permanent Community Impact Board and have been granted a 50/50 grant- no interest loan funding package.

Everyone agrees that the main issue is protection of the city well.

The health department did not support construction of a sealed holding tank as allowed in the city’s land use ordinance but have verbally approved an alternative plan to route the drain field south of 600 South almost to100 West and 500-600 feet from the building and outside of the source protection zone. Waste water will be piped to the drain field. There is a drop in elevation of 4' to 8' from the west side of the building to the drainage field.

Commissioners commented that the current land use ordinance states that no new buildings would be allowed in zones one or two without a conditional use permit. Mr. Hunt asked the commission to consider the building’s intended use and who the owners of the building are. Monroe City has a proprietary interest in protecting the ground water and the integrity of the city’s culinary well.

There will be floor drains in both bays and the drainage will be piped into the drain field. There won’t be any discharge of water into the ground water. The floor drains will have a catch for oil and sand.

Commissioner Holmes said that he is aware of a blender system that treats wastewater water prior to its going into the leach field.

In this case, plans are to go with a conventional wastewater septic system, especially since there will be low usage significantly less than residential use.

The EMS portion of the building will be used to restock the ambulance, rather than having supplies in Richfield. There will be a training room as well as ambulance bays. Eventually the county may park two ambulances here. Having supplies here on hand will greatly improve the turn around time. This project will be a great benefit to the community and provide better ambulance service to our South Sevier area.

Commissioner Bart Lee stated that he feels that this is a much needed building and will definitely improve the ambulance service in our community.

The county would like to begin construction as soon as possible.

There was a discussion about interpretation of the city’s existing ordinance. The planning commission can recommend that the council impose certain conditions. The proposed drainage system can be done under the current ordinance. The planning commission needs to work with the local board of health to clarifty our ordinance requirements and what the health department will approve.

John Hunt pointed out the city council unanimously chose this location since it is adjacent to the city yards and provides a better traffic pattern for the safety of the ambulance entering main street.

Commissioner Holmes expressed concern about protecting the city against future development in this zone. He doesn’t want to set a precedent.

Commission Chair Gleave said that our land use ordinance is constantly evolving, and the planning commission can recommend changes to the ordinance as the need arises.

Commissioner Bart Lee said that he likes the proposed location and doesn’t see a problem with recommending a conditional use permit be granted for the proposed EMS/shop building.

Commissioner Jim Holmes said that he likes the ideal of allowing the city to have control of how this area is developed.

Commissioner Troy Torgersen said that piping the effluent outside of the source protection zone three is a good idea. Looking at the elevations, there shouldn’t be any problems. He suggested that conditions might be imposed to plan for a spill protection area and a spill mitigation plan.

A motion was made by Commissioner Troy Torgersen seconded by Commissioner Jim Holmes to recommend that the city council approve the Sevier County conditional use permit and a building permit for a new EMS/city shop structure with the following conditions: spill protection area and a mitigation plan and formal approval of the board of health for a wastewater permit. All were in favor. Motion carried.

There was further discussion about the possibility of a concrete septic tank with a liner.

B. Alisha Bigelow - request for a conditional use business license for "Being Health and Wellness" located at 96 N 100 E

Alisha Bigelow requested a conditional use business license for a telephone and internet based health and life coaching home office. She would like to run a consulting business from her home. She has permission from the home owner for this business. No combustibles will be stored in the home.

A motion was made by Commissioner Jim Holmes seconded by Commissioner Bart Lee to recommend that the city council approve the conditional use business license for a home office submitted by Alisha Bigelow for "Being Health and Wellness" located at 96 N 100 E.  All were in favor. Motion carried.

The city council will meet on October 11th to review this application.

C. David LeBaron - request for a conditional use business license for "Nurico LLC" raw material manufacturing located at 75 West 700 South

David LeBaron informed the commission of tentative plans to acquire the property located at 75 West 700 South. He provided samples of the product he plans to manufacture. He would purchase much of the fruits and vegetables from local farming operations as well as truck in produce from out of our area.

He has a facility in Orem where they do drying, packing, etc. along the same order of plans for this facility.

Any waste from the drying process would be collected with filters. He said that any residue would be utilized. Any smells obviously would be tough to contain. Their objective is to capture or recycle any residue. All plants and herbs they use are all legal.

The Orem location is off the Center Street exit in an industrial complex. There is 9,000 square feet of warehousing and manufacturing.

The main additional traffic generated would be during the local harvesting time. Employment depends ons the success of the facility. There is a similar facility run by his brother outside of Delta that is producing 300 metric tons of product with 60 employees.

Commissioner Kamelle Gleave asked about the drying towers which he says will be 80' to 100' in height. The city’s land use ordinance states that any structure would have to be less than 30' high. Any structure higher than 30' would require a variance. He said that the drying towers might be 16' to 24' in diameter.

Commissioner Bart Lee asked about the amount of water used and if he had a plan for the wastewater? He said that he might run the water into a leach field or pump it out for agricultural re-use. The run off water might contain bleach or acidic acid, which is acceptable for food processing. He doesn’t know the exact amount of gallons that might be used but it might be 20 to 30,000 gallons a day.

There would be two separate septic systems, one for human waste and one for washing/processing wastewater.

Commissioners reviewed the property and its proximity to the source protection zone.

There was a discussion about the availability of power. He would need 7200 volts now. The initial start up would require 400 amps, 333 kva. This would be the equivalent to providing power to about 70 homes. Daniel Peterson, Monroe City Power Superintendent said that the city would have to upgrade the substation. As they grow, they would use up to the equivalent of 200 homes in town.

Daniel said that the city would have to take a hard look at our power resources. UAMPS isn’t offering any new resources right now. Also, there would be a potential problem if power costs go up, increases to our citizens would be across the board. Daniel said that the city basically has no emergency back ups for power outages.

After further discussion, Daniel said that the city has a ceiling on available power resources.

David said that his company would like to begin soon to prepare the equipment. It will take time to start up. He said that the project may hire 8 to 10 employees within a year.

Commissioner Torgersen said that a lot of additional research needs to be done prior to making any recommendation to the city council. There needs to be a lot of number crunching on the availability of power resources and the long term impacts to our community. He can see that there are lots of questions to be answered. David could brief the city council on October 11th on the proposal, to get them thinking about the proposed project. The main concerns are the height issue, zone three source protection and wastewater, power needs, water needs.

The planning commission is not prepared to make a recommendation at this time. Commissioner Torgersen would like to see a plan for full build out on the property. This property is located in the light industrial zone.

David doesn’t see major impacts for supplying water and power to he project, he feels that the main issue is the height of the stacks.

The commission feel that the decision needs to be made based on maximum growth and maximum impact. It was recommended that David meet with Daniel and the board of health prior to meeting with the city council. Kamelle and David will present information on his proposal to the city council at their October 11th meeting so he can answer questions about the project.

D. Devin Woolsey - request for a conditional use business license for a home office located at 467 N 200 W for "Monroe Mountain Media"

Devin is currently working as an advertising representative for the Richfield Reaper. In his spare time, he would like to start a web site business. It would require a home office and his home computer. He would contract out some of the web design process to other people and may employee up to three people. His employees work will be internet based and from their own sites. He already has a business license at this location. His wife’s salon is in their garage.

Devin said that the business name is registered with the state and he has a tax id. He needs to make sure to register the business name with the state department of commerce.

A motion was made by Commissioner Bart Lee seconded by Commissioner Troy Torgersen to recommend that the city council approve the conditional use business license submitted by Devin Woolsey for a home office for "Monroe Mountain Media" in his home located at 467 North 200 West. All were in favor. Motion carried.

The next city council meeting will be on October 11, 2011 at 7:30 p.m. The council will review the planning commission’s recommendations at that time.

3. PUBLIC HEARING-

PUBLIC NOTICE IS HEREBY GIVEN that the Monroe City Planning Commission will hold a public hearing on Wednesday, September 28, 2011 at 7:30 p.m. at the Monroe City Hall, 10 North Main, Monroe, Utah for the purpose of accepting comments concerning proposed amendments to the Monroe City Land Use (Zoning) Ordinance. The proposed amendments include: 1. Changes to flag lot requirements; 2. Change home office from a conditional use to a permitted use in all zones; 3. Change composition of the planning commission; 4. Disband the Board of Adjustments and appoint an individual to serve as the Monroe City Appeals Authority.

Emalee H. Curtis

Monroe City Recorder

Published this 14th and 21st day of September, 2011

No public was in attendance.

Chairman Gleave opened the public hearing of the Monroe City Planning Commission. She said that the purpose of the hearing is to receive public comment on proposed revisions to the Monroe City Land Use and Subdivision Ordinance. The proposed amendments include:

1. Changes to flag lot requirements; 2. Change home office from a conditional use to a permitted use in all zones; 3. Change composition of the planning commission; 4.Disband the Board of Adjustments and appoint an individual to serve as the Monroe City Appeals Authority.

Also, new legislative requirement to update the planning commission’s meeting rules and procedure - waiting for information from the city attorney to include this information in the adopted amendments.

Also, the local health department has informed the city that they won’t allow any sealed fully contained septic systems to be installed in any zone in the city. Monroe City’s land use (zoning) ordinance section for the well head protection zone states that we would allow this type of system in well protection zone three, even though our regulations were recommended by the state division of water quality when the well head protection zones were delineated by the state.

The public hearing closed at 9 p.m.

Once the commission has reviewed the final document, with all the proposed amendments, the revised land use ordinance will be presented to the city council for adoption.

4. ADJOURNMENT

A motion was made by Commissioner Jim Holmes seconded by Commissioner Bart Lee to adjourn at 9:00 p.m. All were in favor. Meeting adjourned.

APPROVED THIS 28TH DAY OF DECEMBER, 2011

EMALEE H. CURTIS, CITY RECORDER

 

 

8 17 2011 Monroe City Planning Commission Meeting Minutes

MINUTES
MONROE CITY PLANNING COMMISSION MEETING
AUGUST 17, 2011
The regular meeting of the Monroe City Planning Commission was called to order by Chairman Kamelle Gleave at 7:30 p.m. Prayer was offered by Commissioner Leon Stewart.
A motion was made by Commissioner Leon Stewart seconded by Commissioner Bart Lee to approve the minutes of the June 22, 2011 planning commission meeting with minor spelling corrections.
Page 2: change "sill" to "will" change "shopped" to "shipped". All were in favor. Motion carried.
 
Present:
Planning Commission Chairman Kamelle Gleave
Members of the planning commission: Leon Stewart, Pat Lee, Jim Holmes, Bart Lee.
Commissioner Troy Torgersen was excused from tonight’s meeting.
City Recorder Emalee Curtis
Citizen:
Diedre Jenkins
1. BUSINESS:
(A) Diedre Jenkins - proposed conditional use business license and new structure for a dance studio located at approximately 295 N 420 E, 3-63-33 Lot #1 Monroe Hot Springs Estates Subdivision (new location)
Commissioner Kamelle Gleave explained that the purchase of property by Ms. Jenkins that was approved by the commission and council for the same type of business license and building earlier this summer, did not go through. Ms. Jenkins understands that the previous approval runs with the land and she would need new approval for a different location.
Ms. Jenkins has plans for providing a safe drop-off and pick-up zone for the students. The new building must meet all required set backs for a corner lot.
Commissioners didn’t have concerns about this proposal. They feel there won’t be a negative impact on the residential nature of the neighborhood by allowing this conditional use.
The next city council meeting will be on September 23, 2011.
A motion was made by Commissioner Leon Stewart seconded by Commissioner Bart Lee to recommend city council approval of a conditional use business license and new structure for a dance studio located at approximately 295 N 420 E, 3-63-33 Lot #1 of the Monroe Hot Springs Estates Subdivision submitted by Diedre Jenkins. All were in favor. Motion carried. (B) Review proposed land use ordinance amendments
 
Members of the planning commission reviewed the edited copy of the city’s land use ordinance. This will be presented to the city council next week and the council will be informed that the planning commission will be holding a public hearing to receive citizen input prior to the council approving the amended ordinance. The council was invited to make any recommendations for amending the ordinance prior to the commission’s September meeting.
Commissioner Gleave asked if the section relating to animals on page 18 should be located under definitions or in another section of the ordinance? It might be listed under all zones as a permitted use. No decision was made. Commissioners will continue to examine the land use ordinance for possible future changes.
Each section of the ordinance was reviewed. All recommended changes will be included in the final draft and ready for the planning commission’s public hearing.
(C) Set date for planning commission public hearing
The planning commission will hold a public hearing on September 28th regarding amending the city’s land use ordinance. Following this hearing, the amended ordinance will be presented to the city council for final approval.
Commissioner Jim Holmes asked the commission about asking the city council to create a policy to allow overnight camping at city parks. Might the city provide camping areas for group camping in the future as additional development occurs?
Following a discussion, the commissioners asked if the church needs a place for overnight outings, they should provide their own needs. The members of the commission feel that providing overnight camping would create competition for private businesses. The city should not compete with private business. How would it be regulated and who would enforce any rules?
The public hearing to receive citizen input will be held on September 28, 2011 at 7:30 p.m. at the Monroe City Hall, 10 North Main, Monroe, Utah.
2. ADJOURNMENT
A motion was made by Commissioner Bart Lee seconded by Commissioner Pat Lee to adjourn at 8:00 p.m. All were in favor. Meeting adjourned.
 
APPROVED THIS 28TH DAY OF SEPTEMBER, 2011
Emalee H. Curtis, City Recorder
 
 
 
 
 
 
 
 
 
 
 

6 22 2011 Monroe City Planning Commission Meeting Minutes

 

MINUTES

MONROE CITY PLANNING COMMISSION MEETING

JUNE 22, 2011

1.  Chairman Kamelle Gleave conducting

The regular meeting of the Monroe City Planning Commission was called to order at 7:30 p.m. by Chairman Kamelle Gleave. Prayer was offered by Commissioner Bart Lee.

Present:

Planning Commission Chairman Kamelle Gleave

Planning Commissioners: Bart Lee, Pat Lee, Jim Holmes, Leon Stewart

City Recorder Emalee Curtis

Commissioner Troy Torgersen was excused from tonight’s meeting. He is celebrating his wedding anniversary

Citizens:

Rex Friant

Donald and Val Jean Holgate

Randi Sue Barney

John Mogan

Edward Nielson

Kristie Young

Councilmembers reviewed the minutes of the planning commission meeting held May 25, 2011.

Commissioner Leon Stewart made a motion to approve the minutes of the Monroe City Planning Commission meeting held May 25, 2011 as submitted. Motion seconded by Commissioner Bart Lee. All were in favor. Motion carried.

Commissioner Bart Lee suggested that in future minutes, the first name of the commissioners should be stated, since there are two commissioners with the last name "Lee".

2.  Business:

(A) Review proposed single lot split record of survey - Tex Asay - 200 West 10 South

Members of the planning commission reviewed a proposed single lot split record of survey plat prepared for Tex Asay by Magleby and Associates. This plat has been reviewed. No errors were found. This is a simple lot split that meets all minimum residential lot requirements. There is at least 75' frontage on a deeded city street. It also meets the minimum of 14,000 square feet lot area.

A motion was made by Commissioner Bart Lee seconded by Commissioner Leon Stewart to recommend city council approval of the proposed single lot split for property located at 200 West 10 South as submitted. All were in favor. Motion carried.

The next city council meeting will be held on June 28, 2011 beginning at 7:30 p.m.

(B) Review proposed single lot split record of survey - Don Holgate - 200 East 450 North

Surveyor Rex Friant pointed out the proposed single lot split on the survey plat. Mr. Holgate is also planning to divide some property he owns that is located in the county. Mr. Holgate has a prospective purchaser who plans to buy the rear portion of the lot. It is adjacent to the new owner’s property. This property will be landlocked. It will not be a residential building lot. This will only be used for agriculture. The property will not be a new building lot, just a division of property.

The city office doesn’t have a copy of the reviewed plat yet. Any corrections should be made prior to approval by the city council.

Irrigation water rights will stay with the property. The property owners will work with the city’s water superintendent to arrange for a new riser to be installed. The property owners should also contact the city office so that adjustments can be made for the correct irrigation billing.

 

A motion was made by Commissioner Leon Stewart seconded by Commissioner Pat Lee to recommend council approval of the proposed single lot split record of survey as submitted by Don Holgate for property located at 200 East 450 North pending corrections made to the plat prior to the next city council meeting. All were in favor. Motion carried.

(C) Proposed conditional use business license for "Young’s Extreme Products" located at 555 West 400 South -on-line design and sales of hunting products-submitted by Nathan Young

Mrs. Young was in attendance. They have been in business for five years, but waited until they had a permanent address to apply for a business license. The business is conducted in their home and garage. The drawings are done on a computer then they build a prototype in the garage. Sales are on- line or at trade shows. No customers will be coming to the home. There may be periodic deliveries and shipments by UPS or through the post office. Products are shipped to manufacturing companies who then copyright, construct and market them. The local business is mainly design of prototypes. There won’t be any employees except Nathan and Kristie Young.

A motion was made by Commissioner Jim Holmes seconded by Commissioner Leon Stewart to recommend city council approval for a conditional use business license for "Young’s Extreme Products" located at 555 West 400 South for Nathan and Kristie Young’s design and prototype business. All were in favor. Motion carried.

(D) Proposed conditional use business license for a home office for "Nielson’s Limousine Service" located at 275 West 300 North submitted by Edward Nielson

Edward explained that he has found a need for this type of business in our area. He has purchased a limousine. This will be in addition to his pressurized washer business. Both businesses will utilize a home office in his parent’s home at 275 West 300 North. The State of Utah doesn’t require a special CDL permit, just a passenger endorsement on his driver’s license in order to have a passenger business.

He will park the vehicle on his father’s vacant property, not on the street, when it is not in use.

Commissioner Pat Lee said that there are quite a few vehicles on the city street in his neighborhood. He replied that they are his sister’s not his. He will not be parking on the street. He will be starting a new job July 5th in Salt Lake City.

A motion was made by Commissioner Leon Stewart seconded by Commissioner Jim Holmes to recommend that the city council grant approval for a conditional use business license for a home office for "Nielson’s Limousine Service" located at 275 West 300 North submitted by Edward Nielson. All were in favor. Motion carried.

Commission Chairman Kamelle informed the planning commission that there is one additional request for a conditional use business license that is not on the original agenda. Everyone has copies of the application for "Green Valley Detailing" located at 181 South 300 East. Mr. Mogan and Scott Parsons will be partners in this business. Scott Parsons already has a business license for "Green Valley Lawn Care, which is headquartered at this same location.

Mr. Mogan explained that he will be working on one vehicle at a time in the shop building located to the rear of Mr. Parsons’ property. Mr. Mogan will be the only employee. His equipment will be electric buffers and polishers, etc. There won’t be additional vehicles parked at this location since Mr. Mogan typically picks up the vehicle, works on it and returns it to the owner. He won’t be doing any mechanical work.

A motion was made by Commissioner Bart Lee seconded by Commissioner Pat Lee to recommend city council approval for a conditional use business license for "Green Valley Detailing" located at 181 South 300 East. All were in favor. Motion carried.

(E) Review proposed Monroe City Land Use Ordinance amendments

Members of the planning commission reviewed the first draft of proposed changes to the city’s land use ordinance.

A final draft will be reviewed at the July meeting, prior to holding a public hearing and submitting it to the city council for adoption.

4.  Adjournment

A motion was made by Commissioner Leon Stewart seconded by Commissioner Bart Lee to adjourn at 9:10 p.m. All were in favor. Meeting adjourned.

Approved this 17th day of August, 2011

Emalee H. Curtis, City Recorder

 

 

5 25 2011 Monroe City Planning Commission Minutes

MINUTES
MONROE CITY PLANNING COMMISSION MEETING
MAY 25, 2011
7:30 p.m.
1.  Chairman Kamelle Gleave conducting
The regular meeting of the Monroe City Planning Commission was called to order at 7:35 by Chairman Kamelle Gleave. Prayer was offered by Commissioner Troy Torgersen.
Present:
Commission Chairman Kamelle Gleave
Commissioners: Troy Torgersen, Bart Lee, Jim Holmes, Leon Stewart
Commissioner Pat Lee is excused. She is out of town.
City Recorder Emalee Curtis
Diedre Jenkins
Commissioners reviewed the minutes of the planning commission meeting held April 27, 2011.
A motion was made by Commissioner Jim Holmes seconded by Commissioner Bart Lee to approve the minutes of the April 27, 2011 planning commission meeting as submitted. All were in favor. Motion carried.
2.  Business:
(A) Diedre Jenkins, proposed conditional use business license and new structure for a dance studio located at 142 East 300 North
Diedre explained that purchase of the property is contingent upon city approval of the conditional use permit she is applying for tonight. She explained that her dance business this last winter was very successful. She held her dance classes in the city’s community center last winter.
She and her husband have decided to now build a studio for her dance students. This parcel of land is a vacant lot. They plan to build the studio in the north/east corner of the list. There will be a circle drive for pick up and dropping off students and an area to the west of the building for parking. The dance reviews will be held off-site.
At this time, they plan to only build the dance studio on the lot. Diedre said that she plans to offer more classes than last year, but still limit the size to ten students.
Commissioner Stewart asked about the business license fire safety check list. Diedre said that she will fill it out.
A motion was made by Commissioner Jim Holmes seconded by Commissioner Bart Lee to recommend that the city council approve the conditional use application submitted by Diedre Jenkins for a business license and dance studio to be located in the rural residential zone at 142 East 300 North. A condition of approval is that the fire safety check list for be completed. All were in favor. Motion carried.
The conditional use application will be submitted to the city council at their June 14th council meeting for their review and approval.
(B) Review proposed Monroe City Land Use Ordinance amendments
Commissioners will continue to review the following proposed amendments to the city’s land use ordinance and any other sections that they determine should be updated:
1) Changes to flag lot requirements (the area containing the turn around area will not be included in the minimum square footage of the building lot.)
2) Change a home office from a conditional use to a permitted use in all zones
3) Change the planning commission from six voting members to five voting members with the city council representative appointed to serve on the planning commission be an ex officio, non voting member.
4) Revise the section regarding Board of Adjustments (Appeals Board). Disband the board and appoint an individual to serve as the appeals authority for Monroe City, as outlined in the state land use code.
The above recommendations will be inserted as new language in the city’s land use ordinance and presented to the commissioners for their review. Following this review a public hearing will be held prior to the city council adopting the amended ordinance.
Commissioners will review the newly enacted initiative ordinance to determine if it fits in with the city’s master plan and if they feel that they might make recommendations to amend this section of the ordinance to the city council.
Emalee and Troy recently attended a land use training in Richfield. The focus was on appeal authorities. They will utilize the training handout materials as the commission considers changing the Board of Adjustments section of our ordinance to Appeal Authority rules.
3.  Adjournment
A motion was made by Commissioner Stewart seconded by Commissioner Holmes to adjourn at 7:50 p.m. All were in favor. Meeting adjourned.
Approved this 22nd day of June, 2011
Emalee H. Curtis, City Recorder
 

4 27 2011 Monroe City Planning Commission Minutes

MINUTES
MONROE CITY PLANNING COMMISSION MEETING
APRIL 27, 2011
1.  Chairman Kamelle Gleave conducting
The regular meeting of the Monroe City Planning Commission was called to order at 7:30 p.m. by Chairman Kamelle Gleave. Prayer was offered by Commissioner Bart Lee.
Present:
Commission Chairman Kamelle Gleave
Commission members: Pat Lee, Leon Stewart, Jim Holmes, Troy Torgersen, Bart Lee.
City Recorder Emalee Curtis
Citizens:
Rex Friant
The first order of business is approval of the minutes of the planning commission held March 23, 2011.
A motion was made by Commissioner Leon Stewart, seconded by Commissioner Bart Lee
to approve the minutes of the March 23, 2011 Monroe City Planning Commission meeting as submitted. All were in favor. Motion carried.
2.  Business:
(A) Robin Mackay - proposed single lot split at 300 W 175 N (rear)
Ms. Mackay is unable to attend tonight’s meeting. Rex Friant is representing her in her request for a single lot split.
Rex Friant explained her proposal is to split one of the lots she owns into two separate parcels. She also owns property in the White Fence Farms Subdivisions that abuts the west property line of the proposed lot split At some time in the future she plans to sell the existing house and build on the subdivision lot. She and her husband would like to retain ownership of the west portion of the lot that has frontage on 300 west. She has shown a 16 ½ ‘ maintenance easement along the canal. The septic system and leach lines are in front of the house. The plat should show a change in the name of the property owner from Angelica Gay Tuft to Robin Temple Mackay.
Commissioner Holmes asked if the leach lines would encroach on the newly divided parcel of property? It appears that they are within the parcel of land that contains the existing home.
The plat shows that there will be a recorded permanent right of way access across the property nearest 300 West in order to access this proposed new lot from 300 West.
Commissioner Troy Torgersen has reviewed and red-lined the preliminary survey plat. Several corrections need to be made before it can be recommended for approval.
A motion to recommend city council approval was made by Commissioner Holmes seconded by Commissioner Stewart, with the condition that the red-lined corrections be made to the survey plat prior to the city council meeting. It should be noted that this is not a residential building lot, as it does not have frontage on a deeded-dedicated city street. All were in favor. Motion carried.
(B) Review proposed Monroe City Land Use Ordinance amendments
Members of the planning commission were invited to attend a land use training to be held in Richfield next week. The focus will be on appeals authorities.
City Recorder Curtis informed the commission that the citizen’s initiative petition to amend the city’s land use ordinance as it pertains to wastewater/sewer projects has obtained the necessary signatures to present it to the city council. It may be placed on the November election ballot.
A copy of the proposed amendment to the existing ordinance was given to each member of the planning commission. This initiative petition will be presented to the city council at their May 10th council meeting. Utah Code states if the total number of certified names from each verified signature sheet equals or exceeds the number of required names, the recorder shall deliver the proposed law to the local legislative body at its next meeting.
The local legislative body shall either adopt or reject the proposed law without change or amendment within 30 days of receipt of the proposed law.
The local legislative body may:
-adopt the proposed law and refer it to the people;
-adopt the proposed law without referring it to the people; or
-reject the proposed law.
If the local legislative body rejects a proposed municipal ordinance or amendment, or takes no action on it, the municipal recorder shall submit it to the voters of the municipality at the next municipal general election.
If the local legislative body rejects the proposed ordinance or amendment, or takes no action on it, the local legislative body may adopt a competing local law.
Because this amendment to the city’s land use ordinance is presented to the council from a citizen’s initiative petition, normal rules amending land use ordinances do not apply. There are no requirements for recommendation from the planning commission to the council. Public notice
and public hearing rules do not apply, except for public notice on a city council agenda.
If and when this initiative ordinance is adopted, the planning commission should consider it and how it fits into our land use ordinance and how it does or does not align with the city’s master plan. Once adopted, it is subject to amendment the same as any other section of the land use ordinance.
Commissioners will continue to review the following proposed amendments to the city’s land use ordinance and any other sections that they determine should be updated:
1) Changes to flag lot requirements (the area containing the turn around area will not be included in the minimum square footage of the building lot.)
2) Change a home office from a conditional use to a permitted use in all zones
3) Change the planning commission from six voting members to five voting members with the city council representative appointed to serve on the planning commission be an ex officio, non voting member.
4) Revise the section regarding Board of Adjustments (Appeals Board). Disband the board and appoint an individual to serve as the appeals authority for Monroe City, as outlined in the state land use code.
The above recommendations will be inserted as new language in the city’s land use ordinance and presented to the commissioners for their review. Following this review a public hearing will be held prior to the city council adopting the amended ordinance.
Members of the planning commission were updated on recent happenings and plans for the community.
The city recently held a grand opening for the new community fishing pond. This new pond is very successful.
Commissioner Holmes would like to also see a bike path along the canyon road from Main Street to the pond.
Commissioner Torgersen said that Lars Anderson, a professional landscape architect will be coming to Monroe to meet with the city’s recreation committee to design and draw up a plan to develop the 13 acres the city has purchased to develop into a park in the south/east part of town. A plan will be set up that may include an ATV unloading area, softball and soccer fields, landscaping, picnic and playground areas. Some ideas are to utilize grassy berms instead of bleachers and have walking trails through the area. The cost for the design, including plans for a sprinkler system will be $5,000.
Volunteers may be utilized through service projects initially to clear off the rocks and clear the land. Commissioners like the idea of community involvement in the project, however, Commissioner Holmes expressed concern of potential liability to the city using volunteers.
Commissioner Torgersen said that initially the plan is to get in sprinklers and plant grass and build the berms. He would like to plan for a community activity one day a year. The city has heavy equipment and survey equipment that could also be utilized. He is talking about long range plans, not something that will happen overnight. Mtn. View Park still has areas that need to be completed.
Jeff Jones (Sprockets) is planning an event for June 1-4 on 100 acres outside of town. It will be open to the pubic. The county is helping with law enforcement and ambulance service. Dinners will be provided and hosted by local non profit groups. Monroe City has volunteered to provide the Thursday night dinner. We have been told that 450 participants have pre registered. He is also planning for a desert race in September.
There will be an international paragliders competition in our area in July.
Plans have also begun to celebrate the 150th anniversary of Monroe City which was established in 1914.
There was further discussion of future plans to promote activities in our area.
Two summer outdoor concerts are planned to be held on the Lions Park.
3.  Adjournment
A motion was made by Commissioner Leon Stewart, seconded by Commissioner Bart Lee to adjourn at 8:30 p.m. All were in favor. Meeting adjourned.
Approved this 25th day of May, 2011
Emalee H. Curtis
Monroe City Recorder
 

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